Document scanning is the process of capturing the contents of a paper document and converting them to a digital format. Document scanning is also commonly referred to as document conversion or document imaging. In simple terms it is an electronic / digital format of a physical record.
What is Document Imaging?
Document Imaging is process of capturing the all the contents of a paper document and converting it to a single image. Document Imaging means the conversion of paper files (of any size or description) or microfilm / fiche to digital images. In simple terms it is a photo of the physical record.
Why Scanning?
Ease of sharing – Can be sent to and be viewed simultaneously.
Small documents can be shrunk at focal point & emailed.
Back up of original if misplaced or lost.
Old or damaged records can be reconstructed.
Historical information or images that can be retained in a digital format.
Reduced space, increase ease of Real estate and managing huge physical records.
Our Approach to Document Scanning
Files received / indexed
Document pre-scan preparation
High-Speed Scanning
Documents post scan preparation
Image indexing
Quality check
Copied to a Hard Drive and Delivered
Scanning Models
Conventional Scanning
all archived records,retrieved
scanned using scanners
copied to a hard disk or uploaded
Smart Scanning
all archived records continue in archival
required records are retrieved & scanned
copied to a hard disk or uploaded
Combined Scanning
all fresh records are scanned before archival
archived records scanned only when retrieved
copied to a hard disk or uploaded
Explore our Scanning & Digitising Services
Digital Mailroom Services
OCR Services
Risk Management Services
Digital Mailroom Services
Ensure business continuity with Kayman Vaults Digital Mailroom Services. Expand business operations in newer markets, stay connected with consumers, vendors and partners.
Kayman Vaults uses Industry’s best OCR Scanning Solutions and Services to scan images and transform as electronically searchable text files. Put historical volumes of data reusable.
With vast expertise in records management, document management and data management, Kayman Vaults specializes in managing information, risk governance and risk management processes.
