records management companies in chennai

Document Scanning Services

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What is Document Scanning?

Document scanning is the process of capturing the contents of a paper document and converting them to a digital format. Document scanning is also commonly referred to as document conversion or document imaging. In simple terms it is an electronic / digital format of a physical record.

What is Document Imaging?

Document Imaging is process of capturing the all the contents of a paper document and converting it to a single image. Document Imaging means the conversion of paper files (of any size or description) or microfilm / fiche to digital images. In simple terms it is a photo of the physical record.

Why Scanning?

Ease of sharing – Can be sent to and be viewed simultaneously.
Small documents can be shrunk at focal point & emailed.
Back up of original if misplaced or lost.
Old or damaged records can be reconstructed.
Historical information or images that can be retained in a digital format.
Reduced space, increase ease of Real estate and managing huge physical records.

Our Approach to Document Scanning

Files received / indexed

Document pre-scan preparation

High-Speed Scanning

Documents post scan preparation

Image indexing

Quality check

Copied to a Hard Drive and Delivered

Scanning Models

Records Document Scanning Services in Chennai - Scanning Models

Conventional Scanning

all archived records,retrieved

scanned using scanners

copied to a hard disk or uploaded

Smart Scanning

all archived records continue in archival

required records are retrieved & scanned

copied to a hard disk or uploaded

Combined Scanning

all fresh records are scanned before archival

archived records scanned only when retrieved

copied to a hard disk or uploaded

Explore our Scanning & Digitising Services

Digital Mailroom Services
OCR Services
Risk Management Services

Digital Mailroom Services

Ensure business continuity with Kayman Vaults Digital Mailroom Services. Expand business operations in newer markets, stay connected with consumers, vendors and partners.
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OCR Services

Kayman Vaults uses Industry’s best OCR Scanning Solutions and Services to scan images and transform as electronically searchable text files. Put historical volumes of data reusable.
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Risk Management Services

With vast expertise in records management, document management and data management, Kayman Vaults specializes in managing information, risk governance and risk management processes.
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Simplify your Records Management!

Join 1000s of Organizations that operate trouble-free with industry specific Kayman Vaults Records Management Services.
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