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February 24, 2023
Top 10 Best Practices in Employee Records Management

Effective employee records management is essential for businesses to maintain accurate and up-to-date employee information, comply with legal requirements, and ensure that sensitive information is protected. Here are the top 10 best practices for employee records management: By following these best practices, businesses can improve their employee records management processes, comply with legal requirements, and […]

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February 16, 2023
Document Shredding and Its Importance for Organization’s Information Security

Kayman Vaults, a leader in Records Management solutions, helps organisations to incorporate document shredding in their information security strategy. Here is our article on why organisations should consider document shredding as one of the key pieces of their information security strategy. Document shredding is the process of destroying sensitive or confidential information by shredding paper […]

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December 30, 2022
Documents to be stored by an Individual

In This Article let us see some of the important documents that should be stored by an Individual. Legal identification documentso Social Security cardso Birth certificateso Adoption paperso Marriage licenseso Passports Tax documentso Tax returnso Any tax-related forms, receipts and records Property recordso Vehicle registration and titleso Mortgage statements, deeds and bills of saleo Insurance […]

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December 29, 2022
Importance of Records Management

Organizations are increasingly producing and receiving data on which they operate, strategize, and make informed decisions. Businesses need a good records management system to ensure that relevant data is easily accessible. Records management refers to the planned and coordinated policies and procedures necessary to manage an organization's critical data throughout its lifecycle, from creation or […]

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December 21, 2022
A Snapshot of Classical Records Management Failures

Here we can see some of the fire accidents which has made a greater impact on organizations, during these accidents, most of the documents were burnt completely; if they had stored their records in any of the vaults, they would not have been lost important data here we can know about the importance of records […]

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December 5, 2022
Data Privacy and Security

Protecting personally identifiable information (PII) and maintaining citizens’ trust has never been more critical; how can state, local, and education organizations move forward in their quest to establish a more secure environment? It starts with a comprehensive data management program. A THREE-STEP PROCESS TO BETTER DATA SECURITY State, local, and education institutions can take a […]

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November 22, 2022
Secure Records Storage

Organizations worldwide are transforming their end-to-end supply chain management to remain agile and responsive to market fluctuations. You can mitigate the risk of losing essential records by refining your records storage and delivery strategy. Manage Critical Records with Security, Scale, And Speed · Protect critical records from loss, theft, or damage. · Rely on a […]

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October 31, 2022
Endless Benefits of Secure Destruction

In the information age, every piece of data is valuable, no matter how old. Companies can't afford to hold on to every file indefinitely, whether physical or digital; that takes up valuable resources, and data at rest is still at risk. Secure record destruction is the only way to guarantee that once something's gone, it's […]

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September 13, 2022
Document Scanning Services

In today’s increasingly digital world, more businesses are scanning documents to keep data safe and securely stored while easily accessible for employees to find and share, whether working remotely or in the office. Document scanning also streamlines physical file management and the space to store everything, and it helps companies remain compliant with privacy laws […]

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September 8, 2022
Document Shredding Services

"Kayman Vaults offer offsite record management services - specializing in lifecycle document management services - that caters to offsite physical records storage facility, critical information storage vault, document scanning and digitization, and secure document disposal, document shredding or document recycling needs."

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