KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Feb 28, 2023

Top 10 Best Practices for Contract Management

Contract management is the process of managing contracts from inception to completion, ensuring that both parties fulfill their obligations and the contract is executed according to its terms and conditions. This involves overseeing the creation, negotiation, and execution of the contract, as well as monitoring its performance and ensuring that all parties are meeting their obligations. Effective contract management can help to minimize risks, reduce costs, and ensure that business transactions are executed successfully. It also involves creating a centralized repository of contracts, monitoring compliance, and establishing clear communication channels with all parties involved in the contract. Effective contract management is critical for ensuring that business transactions are executed successfully and that all parties involved meet their obligations. Here are the top 10 best practices for contract management: 1. Start with a clear understanding of your business objectives and what you hope to achieve with the contract. 2. Create a centralized contract repository to manage all contracts, including key details such as expiration dates, renewal options, and key stakeholders. Successful companies achieve this by hiring companies like Kayman Vaults to manage their contracts which enables them to securely store, retrieve and archive the contracts for a long time. 3. Establish a clear contract approval process that outlines the steps required to approve and execute contracts. This should include an evaluation of the risks associated with each contract and a review of any legal or regulatory requirements. 4. Clearly define roles and responsibilities for all parties involved in the contract, including key stakeholders, contract administrators, and legal counsel. 5. Set up a system for tracking key milestones and deliverables, including deadlines for payments, milestones, and other key events. 6. Develop a system for monitoring contract compliance, including ongoing reviews and audits to ensure that all parties are meeting their obligations under the contract. 7. Establish clear communication channels with all parties involved in the contract, including regular meetings and status updates to ensure that everyone is on the same page. 8. Build in mechanisms for resolving disputes or conflicts that may arise during the course of the contract, including alternative dispute resolution methods like mediation or arbitration. 9. Develop a process for managing contract renewals and extensions, including a review of the performance of the contract and any necessary changes or modifications. 10. Continuously monitor and evaluate the effectiveness of your contract management processes, including regularly reviewing performance metrics and identifying areas for improvement. By following these best practices, businesses can improve their contract management processes, reduce the risk of disputes and non-compliance, and ensure that all parties involved in a contract are working toward the same goals. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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