KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Services > Scanning & Digitization

Document Scanning Services

Kayman's document scanning services provide enhanced accessibility, space and cost savings, improved efficiency, enhanced security, disaster recovery, and environmental benefits. Choosing our bulk document scanning services allows businesses to streamline operations, boost productivity, and ensure the long-term preservation and security of valuable information. Experience the advantages of our comprehensive document scanning services.

Why Document Scanning is Important?

  • Ease of sharing – Records can be distributed and be viewed simultaneously.
  • Small documents can be shrunk at focal point & emailed.
  • Back up of original records if misplaced or lost.
  • Old or damaged records can be reconstructed.
  • Historical information or images that can be retained in a digital format.
  • Reduced space, increase ease of Real estate and managing huge volume of physical records.

Files received / indexed


Document pre-scan preparation


High-Speed Scanning


Documents post scan preparation


Image indexing


Quality check


Copied to a Hard Drive and Delivered

Our Approach to Bulk Document Scanning

Kayman Vaults is one of the trusted document scanning companies in Chennai that offers bulk document scanning services and OCR Scanning Services. Our records digitization approach includes thorough assessment, tailored solutions, state-of-the-art technology, quality control, metadata indexing, security, scalability, and flexibility for accurate and secure digitization

Document Scanning Models

Conventional Scanning

Conventional Scanning

Retrieve, scan, and store all archived records efficiently. Utilize scanners to digitize the documents. Copy them to a hard disk or upload to a secure records storage facility. Optimize your record management process with Kayman Vaults.

Smart Scanning

Smart Scanning

Archived records remain in the archival system while required records are retrieved and scanned. The scanned documents are then copied to a hard disk or uploaded to a secure location. Kayman Vaults optimizes your record management process for efficient and organized data storage

Combined Scanning

Combined Scanning

Scan all fresh records before archival, ensuring comprehensive digitization. Archived records are scanned only upon retrieval. Once scanned, the documents are copied to a hard disk or uploaded to a secure location. Kayman Vaults optimizes your record management process by prioritizing document scanning and secure digital storage.

Explore our Scanning & Digitising Services

Digital Mailroom Services

Ensure business continuity with Kayman Vaults Digital Mailroom Services. Expand business operations in newer markets, stay connected with consumers, vendors and partners.


OCR Services

Kayman Vaults uses Industry’s best OCR Scanning Solutions and Services to scan images and transform as electronically searchable text files. Put historical volumes of data reusable.


Risk Management Services

With vast expertise in records management, document management and data management, Kayman Vaults specializes in managing information, risk governance and risk management processes.

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