TRUSTED RECORD MANAGEMENT SERVICES

KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
Value is immaterial - availability is a must
Disaster need not be abrupt, could be simmering for some time now
Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

Customised Records Management Solution to suit your Business
Track and manage the entire life cycle of your records
Strict adherence to Safety, Security & Accessibility
Process Excellence, Scientific and systematic approach
Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

Count of Boxes
Type of indexing
Process Performed
Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

Store your records at our secure offsite document storage facility.
Retrieve physical records on-demand
Retain records as long as needed by regulatory compliances
Pay only for what you store
Scale your business records storage to any extent

Records Digitization & Scanning Services

Go paperless with records digitization services
Extend the life of physical records with document scanning services
Turn business records, documents & images into searchable records
Streamline documents for easy retrieval and distribution
Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

Maintain clean workspaces with shredding services
Securely dispose off records at our records storage facility
Prevent manipulation of historical records
Make use of our Industrial-grade shredders
Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

CFO
Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

CFO
Leading Healthcare Company

FAQs

How Do You Charge?

Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

How Many Files Can Be Stored In A Box?

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

If I Need A Particular File, How Will I Get It?

We provide Doorstep Pickup & Delivery of Files

Any Security Deposit Or Hidden Charges?

No Security deposits. No Hidden charges. - Pay for what you use

How Much Can I Save?

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Solution for all your Record Management Needs

Anytime & Anywhere Accessibility

Effortlessly retrieve any records indexed, classified, and securely stored in our offsite facility, regardless of when it was created.

Compliance & Retention

Create compliant retention and shredding schedules to mitigate risks and ensure industry-specific compliance

Digitization for longer shelf-life

Digitize documents using advanced scanning services for efficient retrieval based on metadata, ensuring secure electronic storage.

Maintaining Audit Trails

Track document movement with audit trail tools for secure access distribution and streamlined reviews.

Services

Our extensive services include categorizing records, secure packing, transportation, and creating a searchable index with QR codes. We provide safe storage for physical and digital files, convenient retrieval and refiling, document insertion, scanning, mailing services, certified shredding, and disposal.

We specialize in delivering industry-tailored and client-centric services that are designed to meet your specific needs and expectations.

Offsite Physical Records Management

Industry-leading offsite records management services for secure and efficient handling of your valuable business documents.

Critical Document Storage

Secure your critical documents with our trusted vaulting services, ensuring their safety and confidentiality.

Digital Scanning & Imaging

Efficiently digitize and scan your documents, transforming them into easily accessible digital files for streamlined management

Data Tapes & Media Vaulting

Ensure the protection of your data tapes and media with our secure vaulting services for optimal security.

Clients Review

Preserving critical information, enabling strategic growth for our clients.

I want to appreciate Kayman for pursuing this innovative idea of records management. Initially, I was sceptical about offline records management, but now I can say from my experience that the savings are significant. Also from the regulatory compliance perspective, Kayman's services are invaluable.

Managing Director

Manufacturing Sector

We have been using Kayman’s Records Management solution for the past one year and it has made our job much easier. We are able to focus on our core business rather than upkeeping our records. I thank the Kayman team for providing a service at a fraction of the cost of maintaining our own record room.

Principle consultant

Business Consultants Segment

We engage KAYMAN Vaults to manage our records storage. In Logistics Industry, a new record is getting created at each customer touch point. They have the logistics industry experience, records storage and information management domain experience. We now have complete peace of mind in managing ever-increasing volume of records.

CFO.

Logistics segment

Choose Kayman Vaults

Relaible
Secure & Expertise across industries

Safe & Secure

Uncompromising safety and security measures exceed expectations, ensuring utmost protection and confidentiality of records

Authorised Access

Effortlessly track and manage your records' life cycle with our user-friendly online portal, ensuring accuracy and efficiency.

Customer Support

Our extensively trained team delivers top-level service and support- Human(e) interaction with effective solutions.