KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Services > Scanning & Digitization

Digital Mailroom Services

Kayman Vaults' Digital Mailroom Service efficiently manages and processes your emails through high-volume scanning technology. By digitizing mail documents, we save space, time, and money while ensuring reliable and precise data management. Trust Kayman Vaults Records Management Services for accurate high-volume mail scanning, combining production image scanning with manual data entry for optimal results.


Redirecting PO Boxes to Mailroom


Sorting out the Mails




Data Capture


Quality Check


Delivering it to Customers

Our Approach to Digital Mailroom Service

Our approach includes digitization, quality checks, data capture, and meticulous sorting and categorization of mails for efficient processing. With our Digital Mailroom Services, you can achieve higher data visibility and optimize your mail management workflow.

Why Kayman Vaults for your Digital Mailroom Service ?

Kayman Vaults is one of the trusted records management companies that offers value-added services like Digital Mailroom Services along with its records management services. Enhance data visibility with Kayman Vaults' Digital Mailroom Services. We redirect PO boxes to our mailroom, ensuring all incoming mail is efficiently handled. Our team specializes in sorting out the mails, categorizing them for further processing. By leveraging our Digital Mailroom Services, you can achieve higher data visibility and streamline your mail management processes. Trust Kayman Vaults for reliable and efficient handling of your mail with our comprehensive digital solutions.

High Volume Mail scanning

Automated Data Capture

Accurate Data Entry

Improved Customer Service


Explore our Scanning & Digitising Services

Scanning Services

Digitize records to extend life, storage at ease, instant information retrieval and secure distribution of electronic records using Kayman Vaults High speed records and document scanning services.


OCR Services

Kayman Vaults uses Industry’s best OCR Scanning Solutions and Services to scan images and transform as electronically searchable text files. Put historical volumes of data reusable.


Risk Management Services

With vast expertise in records management, document management and data management, Kayman Vaults specializes in managing information, risk governance and risk management processes.

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