KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults May 19, 2023

Your Office is not a right place to store your documents

As a records management company, we understand the importance of storing documents in a secure and organized manner. However, we have noticed that many individuals and businesses still use their offices as a storage space for important documents. We believe that this is not the right approach and can lead to various issues down the line. First and foremost, storing documents in the office can take up valuable space that could be used for other purposes. In addition, it can create a cluttered and disorganized workspace, which can negatively impact productivity and increase the risk of misplacing or losing important documents. Moreover, keeping physical documents in the office can also pose a security risk. In the event of a break-in or theft, sensitive information could be compromised. Additionally, if documents are not properly secured, they may be accessible to unauthorized personnel, which can lead to privacy breaches and legal consequences. It is also worth noting that documents stored in the office are not easily accessible to those who need them. When documents are needed, employees may waste time searching through piles of papers or filing cabinets to locate them. This can be frustrating and time-consuming, especially when deadlines are looming. On the other hand, by outsourcing document storage to a reputable records management company, businesses can ensure that their documents are stored in a secure and organized manner. These companies use state-of-the-art technology to ensure that documents are protected from theft, loss, or damage. Additionally, records management companies offer efficient retrieval and delivery services, ensuring that documents can be accessed quickly and easily. Outsourcing document storage can also lead to cost savings. Renting office space to store documents can be expensive, especially in urban areas where space is at a premium. Additionally, businesses may need to invest in additional equipment, such as filing cabinets or shredders, to manage their documents in-house. By outsourcing document storage, businesses can eliminate these expenses and save money in the long run. In conclusion, your office is not the right place to store your documents. It can take up valuable space, create a cluttered workspace, pose security risks, and make documents difficult to access. Outsourcing document storage to a records management company can help businesses save money, increase productivity, and ensure that their sensitive information is protected at all times.

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