KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults May 19, 2023

Your Wait to Secure your documents may harm you

As a records management company, we understand the importance of securing documents in a timely manner. However, we have noticed that many individuals and businesses tend to procrastinate when it comes to securing their sensitive documents. We believe that waiting to secure your documents can lead to potential harm and negative consequences down the line. One of the main risks of waiting to secure documents is the potential for loss or theft. Sensitive documents, such as financial records, employee data, and customer information, are prime targets for thieves and cybercriminals. Waiting too long to secure these documents can increase the risk of them falling into the wrong hands, which can result in financial loss, reputational damage, and legal consequences. Another risk of delaying the securement of documents is the potential for damage. Natural disasters such as floods, fires, or storms can strike unexpectedly, and without proper safeguards in place, documents can be destroyed or damaged beyond repair. If these documents are important for legal or financial reasons, their loss can be devastating, resulting in lawsuits, fines, or loss of business. Moreover, waiting to secure documents can also lead to non-compliance with laws and regulations. Many industries are subject to strict rules regarding document retention and destruction, and failure to comply with these regulations can lead to hefty fines or legal action. Waiting too long to secure documents can lead to missed deadlines and lost opportunities to comply with these regulations. Furthermore, waiting to secure documents can create an organizational nightmare. Without proper management and organization, documents can quickly pile up and become difficult to locate or access when needed. This can result in wasted time, reduced productivity, and missed opportunities. By taking the time to secure and organize documents, businesses can streamline their operations and improve their efficiency. In conclusion, waiting to secure documents can result in a wide range of negative consequences, including theft, damage, non-compliance with regulations, and organizational inefficiencies. Businesses should take proactive measures to secure and organize their documents in a timely manner, which can lead to increased security, improved efficiency, and better compliance with laws and regulations. At a minimum, businesses should consider working with a reputable records management company to help manage and secure their documents. By doing so, they can ensure that their sensitive information is protected and organized in a secure and efficient manner.

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