KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

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 Kayman Vaults May 19, 2023

Guidelines to write your records management vision

As a records management company, we understand the importance of having a clear vision for managing records. Without a well-defined vision, it can be difficult to create a plan and strategy for managing documents and information effectively. In this article, we provide guidelines on how to write your records management vision. Understand your business needs: The first step in developing a records management vision is to understand the specific needs of your business. Consider what types of documents and information your business generates, how they are used, and who needs access to them. This will help you create a vision that is tailored to your business and its unique needs. Define your goals: Once you understand your business needs, define your goals for managing records. Your goals should be specific, measurable, achievable, relevant, and time-bound (SMART). Examples of goals may include reducing the amount of physical storage space needed for documents, improving compliance with regulations, or increasing the efficiency of document retrieval. Identify stakeholders: Identify the stakeholders who will be involved in the records management process, including employees, management, and external vendors. Each stakeholder group may have different needs and perspectives, so it's important to consider their input when developing your vision. Establish policies and procedures: Develop policies and procedures that outline how documents and information will be managed throughout their lifecycle. This includes guidelines for creating, storing, accessing, and disposing of records. Your policies and procedures should be consistent with industry standards and regulations. Invest in technology: Invest in technology that will support your records management vision. This may include electronic document management systems (EDMS), scanning solutions, and secure cloud storage. Choose technology that is scalable, secure, and easy to use. Train your staff: Ensure that your staff is trained on your policies, procedures, and technology. This will help ensure that everyone is on the same page and follows the same processes when it comes to managing records. Monitor and review: Monitor your records management practices regularly to ensure that they are meeting your goals and objectives. Make changes as necessary and review your vision periodically to ensure that it remains relevant and aligned with your business needs. In conclusion, a clear and well-defined records management vision is critical for managing documents and information effectively. By following these guidelines, you can develop a vision that is tailored to your business needs and aligns with industry standards and regulations. Remember to involve all stakeholders, invest in technology, and train your staff to ensure that your vision is successful. Finally, monitor and review your practices regularly to ensure that they are meeting your goals and objectives.

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