KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults May 19, 2023

Gold doesn't glitter when it is a record

As a records management company, we understand the value of keeping accurate records and maintaining proper documentation. We often hear the phrase "gold doesn't glitter when it is a record," and this couldn't be truer. In this article, we explore why it's important to treat records with the same level of care and attention as you would precious metals. Firstly, just like gold, records have value. Accurate and up-to-date records can help businesses make informed decisions, track their progress, and identify areas for improvement. They can also be used to comply with legal and regulatory requirements, protect intellectual property, and resolve disputes. Without proper documentation, businesses may struggle to prove their case or defend themselves against legal action. Secondly, just like gold, records need to be secured. Sensitive information contained in records, such as personal information, financial data, and trade secrets, needs to be protected from unauthorized access or theft. Businesses must implement measures such as password protection, encryption, and access controls to ensure that records are secure. Thirdly, just like gold, records need to be organized. Without proper organization, records can be difficult to find when needed, resulting in wasted time, lost productivity, and missed opportunities. Businesses should implement a system for organizing and categorizing records, which may include naming conventions, folder structures, and document metadata. Fourthly, just like gold, records need to be managed throughout their lifecycle. Records have a lifecycle that includes creation, distribution, use, storage, and disposal. Businesses must ensure that records are managed appropriately at each stage of the lifecycle to ensure their accuracy, integrity, and authenticity. Finally, just like gold, records need to be maintained and updated. Records can quickly become outdated or irrelevant if they are not maintained and updated regularly. Businesses must have a system for reviewing and updating records to ensure that they remain accurate and relevant. In conclusion, records are valuable assets that require the same level of care and attention as precious metals such as gold. Businesses must treat records with the same level of importance and implement measures to secure, organize, manage, and maintain them throughout their lifecycle. Failure to do so can result in negative consequences such as legal action, loss of productivity, and missed opportunities. By treating records as the valuable assets they are, businesses can ensure that they are making informed decisions, complying with regulations, and protecting their assets and reputation.

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