KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Feb 27, 2023

Top 10 Best Practices for Medical Records Management

Effective medical records management is critical for healthcare providers to deliver quality patient care while maintaining compliance with legal and regulatory requirements. Here are the top 10 best practices for medical records management: Develop a medical records management policy: This policy should outline the procedures and protocols for managing medical records, including record retention and destruction. Leading healthcare providers rely on records management companies such as Kayman Vaults to better implement their records management policy to achieve the objectives. Ensure legal compliance: Stay up-to-date with relevant laws and regulations related to medical records management, including HIPAA and state-specific regulations. Establish a secure storage environment: Medical records contain sensitive information, so it's important to store them in a secure environment, such as a locked cabinet or electronic database with access controls. Implement access controls: Limit access to medical records to authorized personnel only, and establish a process for granting and revoking access. Maintain accurate and complete medical records: Ensure that medical records are accurate, complete, and up-to-date, including patient demographics, medical history, test results, diagnoses, and treatments. Develop a retention schedule: Establish guidelines for how long medical records should be kept and when they should be destroyed. Keep a record of disclosures: Maintain a log of all disclosures of medical records, including who accessed the record, when it was accessed, and why. Establish a disaster recovery plan: Prepare for disasters by creating a disaster recovery plan that includes procedures for recovering medical records in the event of a disaster. Provide training for employees: Educate employees on how to properly handle and manage medical records to avoid errors or breaches of confidentiality. Maintain backups of electronic medical records: Keep regular backups of electronic medical records to ensure that they can be recovered in case of system failure or data loss. By following these best practices, healthcare providers can improve their medical records management processes, comply with legal requirements, and ensure that sensitive patient information is protected. This will help to avoid legal or financial penalties associated with non-compliance, minimize risks, and improve overall patient care. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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