KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jun 30, 2023

Optimizing Your Records Management Budget for the Second Half of the Year

Managing records efficiently is crucial for any organization's success. However, it's equally important to optimize your records management budget to ensure cost-effectiveness. With the second half of the year approaching, it's an ideal time to review and strategize your budget allocation for records management. This article provides a month-wise guidance for July through December, helping you streamline your expenses and maximize the value of your records management processes. July: Assess Your Current Records Management System July marks the beginning of the second half, making it an ideal time to assess your current records management system. Evaluate the effectiveness of your existing processes, identifying areas for improvement and potential cost-saving opportunities. Consider conducting an audit to identify outdated or redundant records that can be disposed of, freeing up physical and digital storage space. August: Digitize and Automate In August, focus on digitizing your records and automating manual processes wherever possible. Digitization not only enhances accessibility but also reduces storage costs. Invest in reliable document management software and hardware to streamline your records retrieval and archival processes. Automating routine tasks such as data entry, classification, and retention can improve efficiency and reduce labor costs. September: Train Your Team September is an excellent time to invest in training programs for your records management team. Provide them with the necessary skills and knowledge to optimize their workflows and leverage technology effectively. Well-trained staff can handle records efficiently, minimizing errors, and ensuring compliance. Additionally, train employees in proper records handling and disposal practices to avoid compliance breaches and legal consequences. October: Consolidate Vendor Contracts October presents an opportunity to consolidate your vendor contracts. Review your existing contracts with off-site storage providers, shredding services, and document destruction companies. Seek competitive bids from multiple vendors to negotiate better rates or consider consolidating services with a single provider for a volume-based discount. Streamlining vendors can help reduce costs and improve service quality. November: Implement a Records Retention Schedule November is an ideal time to establish or update your records retention schedule. A well-designed retention schedule ensures that you retain records only for the required period, reducing storage costs and potential legal risks. Collaborate with legal and compliance teams to identify and categorize records based on their retention requirements. Implementing a retention schedule will provide clarity and minimize unnecessary storage expenses. December: Plan for Future Investments In December, allocate time to plan for future investments in records management. Consider budgeting for upgrades to your information management systems, such as document management software or cloud storage solutions. Assess emerging technologies, such as artificial intelligence-powered record classification systems, to improve efficiency and reduce manual effort. Research and consider long-term cost-saving strategies, such as implementing a paperless office environment. Optimizing your records management budget is an ongoing process that requires periodic evaluation and adjustments. By following this month-wise guide, you can ensure that your records management practices align with your budgetary goals for the second half of the year. Regularly assess your processes, invest in training, and leverage technology to streamline operations and reduce costs. By implementing cost-effective strategies, you can enhance your records management capabilities while maximizing the value of your budget. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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