KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 06, 2023

Why Proper Records Management is Crucial for Your Business Continuity Plan

In today's rapidly evolving business landscape, organizations face numerous challenges that can disrupt their operations. From natural disasters to cyber-attacks and unforeseen crises, the need for a comprehensive business continuity plan (BCP) has become paramount. A BCP is a strategic framework that outlines the procedures and strategies to be implemented to ensure an organization's continued operations during and after a disruptive event. While developing a BCP is essential, it is equally important to recognize the vital role of proper records management in enhancing its effectiveness. In this article, we delve into the significance of scientific records management best practices in augmenting a business continuity plan. Understanding Business Continuity Plan: A business continuity plan (BCP) is a comprehensive and systematic approach that enables organizations to respond effectively to potential threats and minimize the impact on their operations. It includes a series of documented procedures and protocols to be followed during disruptive events, ensuring that critical functions can be maintained or rapidly recovered. The primary goal of a BCP is to enable an organization to resume normal operations as quickly as possible, minimizing downtime, financial losses, and reputational damage. The Importance of Records Management in Business Continuity Planning: Records management refers to the systematic control and administration of an organization's records throughout their life cycle, from creation to disposal. While it is often viewed as a regulatory requirement or a means to maintain compliance, proper records management plays a crucial role in supporting an effective business continuity plan. Here's why: 1. Documentation of Critical Processes: A well-designed BCP relies on accurate and up-to-date documentation of critical processes, resources, and dependencies. Proper records management ensures that all essential information is recorded, organized, and easily accessible. This documentation includes vital data such as standard operating procedures, emergency contact lists, asset inventories, and recovery strategies. By maintaining comprehensive and well-managed records, organizations can ensure that the BCP is based on accurate and reliable information. 2. Seamless Workflow Continuity: In the event of a disruption, organizations need to ensure that essential business processes can continue seamlessly. Scientific records management practices enable organizations to identify critical records and establish redundancies and backup systems for their storage and retrieval. This ensures that even in the face of a crisis, employees can access the necessary information and continue performing their roles effectively, reducing downtime and enhancing workflow continuity. 3. Compliance and Legal Requirements: Many industries have specific regulatory and legal requirements concerning data retention, privacy, and security. Failure to comply with these requirements can result in significant penalties and reputational damage. By implementing robust records management practices, organizations can ensure compliance with relevant regulations, including retention schedules, data protection laws, and industry-specific guidelines. This reduces the risk of non-compliance and the associated consequences, strengthening the overall resilience of the business. 4. Risk Assessment and Mitigation: A thorough understanding of potential risks and vulnerabilities is crucial for effective business continuity planning. Proper records management facilitates accurate risk assessment by providing a historical record of past incidents, near misses, and vulnerabilities. By analyzing this information, organizations can identify patterns, assess potential risks, and develop proactive strategies to mitigate them. This integration of records management and risk management helps organizations build resilience and enhance their ability to respond to future disruptions effectively. While a business continuity plan is essential for organizations to navigate disruptive events successfully, its effectiveness can be significantly enhanced by incorporating proper records management practices. From accurate documentation and seamless workflow continuity to compliance with legal requirements and robust risk assessment, scientific records management plays a crucial role in supporting a comprehensive and resilient BCP. By recognizing the importance of records management and investing in sound practices, businesses can minimize the impact of disruptions and ensure their continued operations, even in challenging times. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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