KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 18, 2023

Streamlining Your Business with Effective Records Management

In today's fast-paced and competitive business landscape, organizations are constantly seeking ways to optimize their operations, enhance customer service, ensure compliance, and maximize profitability. One area that often goes overlooked but holds immense potential for improvement is records management. By implementing effective records management practices, businesses can unlock a plethora of benefits that contribute to their overall success. First and foremost, effective records management streamlines business processes. A well-organized and easily accessible records management system reduces the time spent searching for important documents and information. With a few clicks, employees can retrieve the required files, saving valuable time and allowing them to focus on critical tasks. This efficiency translates into increased productivity across the organization, enabling employees to accomplish more in less time. Moreover, streamlined records management has a direct impact on customer service. In a highly digitized and interconnected world, customers expect prompt and accurate responses to their inquiries. By maintaining well-organized records, businesses can quickly access relevant customer information, enabling them to provide personalized and efficient service. Whether it's addressing a complaint, processing an order, or resolving an issue, the ability to retrieve and analyze customer records expeditiously can enhance customer satisfaction and loyalty. Compliance is another crucial aspect of effective records management. In various industries, businesses are subject to strict regulations and legal requirements regarding the storage, retention, and disposal of records. Failure to comply with these regulations can result in hefty fines, legal disputes, and damage to the organization's reputation. By implementing a comprehensive records management system, businesses can ensure compliance with applicable laws, maintain accurate audit trails, and minimize the risk of legal and regulatory non-compliance. Furthermore, effective records management can significantly impact profitability. Unnecessary storage costs, inefficient retrieval processes, and the potential loss of critical information can all lead to financial implications for a business. By implementing streamlined records management practices, organizations can eliminate redundant and obsolete records, reduce physical storage requirements, and minimize the risk of data loss. These cost-saving measures directly contribute to improved profitability, allowing businesses to allocate resources more strategically and invest in growth initiatives. In conclusion, streamlining your business with effective records management is a vital step towards optimizing business processes, enhancing customer service, ensuring compliance, and maximizing profitability. By organizing and managing records efficiently, organizations can unlock numerous benefits, including increased productivity, improved customer service, reduced compliance risks, and enhanced financial performance. As businesses continue to evolve and adapt to the changing landscape, investing in robust records management practices will undoubtedly become a key differentiator in achieving sustainable success.

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