KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 20, 2023

Ensuring Data Privacy and Security through Robust Records Management

In an era dominated by digital transformation and increasing data breaches, ensuring data privacy and security has become a paramount concern for organizations worldwide. The implementation of robust records management practices plays a pivotal role in safeguarding sensitive information, complying with international regulations, and ensuring business continuity. International regulations on data privacy, such as the General Data Protection Regulation (GDPR) in the European Union and the California Consumer Privacy Act (CCPA) in the United States, have set stringent guidelines for organizations handling personal data. These regulations require businesses to implement appropriate technical and organizational measures to protect personal information and ensure its confidentiality, integrity, and availability. Effective records management serves as the foundation for meeting these regulatory requirements. By implementing a comprehensive records management system, organizations can establish clear processes for data handling, including data classification, access controls, retention schedules, and secure disposal. These practices not only enhance data privacy and security but also demonstrate compliance with regulatory obligations, protecting organizations from potential fines, legal consequences, and reputational damage. Moreover, robust records management is crucial for maintaining business continuity in the face of unforeseen events such as cyberattacks, natural disasters, or system failures. Organizations must have the ability to quickly recover and restore critical data and systems to minimize downtime and mitigate potential financial and operational losses. A well-defined records management strategy ensures that important records are regularly backed up, stored in secure locations, and easily retrievable when needed. This proactive approach not only helps in disaster recovery but also ensures business operations can resume smoothly, maintaining customer trust and minimizing disruption. In addition to regulatory compliance and business continuity, effective records management also contributes to data privacy and security through the implementation of key practices. Encryption of sensitive data both in transit and at rest, regular vulnerability assessments and penetration testing, strict access controls, and employee training on data privacy best practices are some of the essential components of a robust records management framework. By adopting these measures, organizations can minimize the risk of data breaches, unauthorized access, and internal data mishandling. Furthermore, as data privacy concerns continue to evolve, organizations must stay abreast of emerging regulations and adapt their records management practices accordingly. Regular assessments of privacy risks, monitoring of regulatory updates, and implementing necessary adjustments are vital for maintaining a robust data privacy and security framework. In conclusion, ensuring data privacy and security through robust records management is imperative for organizations in today's digital landscape. By adhering to international regulations, implementing strong data privacy practices, and maintaining business continuity measures, organizations can protect sensitive information, build trust with customers, and mitigate potential risks. As data breaches and privacy concerns persist, organizations must recognize the importance of investing in effective records management practices to navigate the complex landscape of data privacy and security successfully.

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