KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Aug 10, 2023

Disaster-Proofing Your Records: How to Safeguard Physical Information

In today's digitally-driven world, the importance of safeguarding physical records remains paramount. Natural disasters, accidents, and unforeseen events can wreak havoc on an organization's critical information, leading to data loss and operational disruptions. Disaster-proofing physical records is an essential aspect of a robust business continuity plan. Here are ten effective methods to ensure the safety and security of your organization's physical records: 1. Off-Site Storage: Utilize off-site storage facilities that are strategically located away from potential disaster zones. This minimizes the risk of losing critical records in the event of a local disaster. 2. Climate-Controlled Environments: Store records in climate-controlled environments to prevent deterioration due to humidity, temperature fluctuations, or mold growth. 3. Fire-Resistant Cabinets and Safes: Invest in fire-resistant cabinets and safes to protect documents from fire damage. These specialized storage solutions can withstand high temperatures and provide an added layer of security. 4. Waterproofing: Use waterproof containers or storage solutions to protect records from water damage in case of floods or water leaks. 5. Digital Backups: Create digital copies of important documents and store them securely on cloud-based platforms or external drives. This ensures redundancy and quick access to critical information. 6. Regular Inventory and Cataloging: Maintain an up-to-date inventory of physical records, including details like location, contents, and importance. This facilitates efficient retrieval and helps prioritize recovery efforts. 7. Access Control: Implement strict access control measures to limit the number of individuals who can handle sensitive physical records. This minimizes the risk of loss, theft, or mishandling. 8. Disaster Response Plan: Develop a comprehensive disaster response plan that outlines procedures for safeguarding and recovering physical records in the event of a disaster. Regularly train employees on these protocols. 9. Emergency Kits: Prepare emergency kits containing essential supplies such as gloves, masks, and protective gear to ensure the safety of staff during disaster recovery efforts. 10. Insurance Coverage: Obtain appropriate insurance coverage that includes protection for physical records in the event of disasters. This provides financial support for recovery and restoration efforts. By implementing these ten methods, organizations can significantly enhance the resilience of their physical records against potential disasters. Proactive planning and preparation can make a substantial difference in minimizing data loss, ensuring business continuity, and maintaining the integrity of vital information. Remember, disaster-proofing physical records is an ongoing effort that requires regular review and adjustments as technology, infrastructure, and risks evolve over time. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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