KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Sep 16, 2023

Role of Records Management in Data Privacy & Security

In today's digital age, where every transaction, interaction, and communication leaves a digital trace, the importance of records management in ensuring data privacy and security cannot be understated. As data breaches become more prevalent and the ramifications of these breaches grow more severe, an effective records management system has evolved from being a mere operational function to a critical component of an organization's data security framework. Understanding the Connection 1. Data Lifecycle Management: Every piece of data, from inception to disposal, has a lifecycle. Effective records management ensures that this data is securely stored during its 'active' phase and safely disposed of when it's no longer needed. This reduces the chances of outdated data being exploited. 2. Regulatory Compliance: With the emergence of regulations like the GDPR and CCPA, organizations are mandated to adhere to strict data management and privacy standards. Proper records management ensures that data is stored, accessed, and disposed of in compliance with these regulations, protecting organizations from hefty penalties and reputational damage. 3. Access Control: Not all data is meant for all eyes. Records management systems can enforce strict access controls, ensuring that sensitive data is accessible only to those with the necessary permissions. This reduces the risk of internal data breaches. 4. Audit Trails: An efficient records management system maintains a clear audit trail of all interactions with a piece of data. This not only helps in identifying potential breaches but also serves as evidence of compliance during regulatory inspections. Standards and Certifications: A Must-Have For a records management system to effectively ensure data privacy and security, adherence to recognized standards and certifications is crucial. Standards like ISO 27001 pertain to information security management systems, ensuring that best practices are followed. Certifications like the Certified Information Systems Security Professional (CISSP) and Certified Information Privacy Professional (CIPP) underscore the expertise of professionals in the fields of data security and privacy, respectively. Kayman Vaults stands at the intersection of advanced records management and stringent data privacy and security. With an in-depth understanding of the critical role records management plays in data security, we not only provide comprehensive solutions tailored to our clients' unique needs but also leverage our expertise in adhering to the highest standards and certifications in the industry. In conclusion, as the lines between records management and data security blur, organizations must recognize the interconnectedness of these domains. Implementing robust records management practices is no longer just about organization and accessibility—it's a crucial pillar in the fortress of data privacy and security. And with partners like Kayman Vaults, you're assured of expertise every step of the way.

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