TRUSTED RECORD MANAGEMENT SERVICES

KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility


  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.



CFO
Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.



General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.



CFO
Leading Healthcare Company

FAQs

Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Sep 23, 2023

Records Management for All Businesses - A Comprehensive Overview

In the dynamic realm of global business, one factor remains constant: the paramount importance of effective records management. From multinational corporations to budding startups, the capacity to organize, store, retrieve, and dispose of records efficiently is pivotal for operational efficiency and regulatory compliance. Why Is Records Management Essential? 1. Operational Efficiency: Properly managed records facilitate quick data retrieval, reducing man-hours spent searching for information. 2. Regulatory Compliance: Industries are often governed by stringent regulations, necessitating apt record-keeping to avoid legal ramifications. 3. Risk Management: Proper records management mitigates risks associated with data breaches and data loss. 4. Cost Savings: Efficient records systems eliminate redundancy, reduce storage needs, and cut down on operational costs. Customized Approaches for Diverse Domains Understanding that a one-size-fits-all approach is ineffective, customization becomes imperative. Here’s how tailored records management can cater to diverse business domains: 1. Healthcare: In an industry governed by patient confidentiality and regulations like HIPAA, customized solutions ensure that patient records are accessible, yet secure. 2. Banking and Finance: Financial institutions require robust records systems to handle vast amounts of transactional data, ensuring fraud prevention and regulatory compliance. 3. Legal Firms: With the criticality of case files and legal documents, legal firms benefit from specialized systems that facilitate quick retrieval without compromising confidentiality. 4. Retail: Retailers deal with a plethora of records, from inventory data to customer information, necessitating efficient management for seamless operations. 5. Real Estate: Property documents, lease agreements, and client information are of prime importance. Tailored solutions aid in their proper storage and retrieval. 6. Education: Educational institutions handle vast amounts of student data, academic records, and administrative data, all of which require efficient management. 7. Manufacturing: From supply chain data to quality checks, manufacturers can optimize operations with proper record-keeping systems. 8. Information Technology: In an industry that thrives on data, effective management of project records, client data, and technical documentation is crucial. 9. Hospitality: Hotels, restaurants, and resorts handle vast amounts of customer data, reservations, and feedback. Customized systems ensure smooth operations and enhanced customer experiences. 10. Government: Public records, administrative data, and classified information demand a meticulous management system tailored to the unique needs of governance. Kayman Vaults recognizes the nuances and specific needs of each industry. We don’t just offer generic solutions. Instead, we delve deep into understanding the intricacies of each domain, customizing processes to align seamlessly with individual business operations. In essence, records management isn’t merely a background function; it’s an integral component of successful business operations. Every industry, with its unique challenges, requires a tailored approach. And with expert partners like Kayman Vaults, businesses can confidently navigate the complexities of records management, ensuring efficiency and compliance.

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