TRUSTED RECORD MANAGEMENT SERVICES

KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility


  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.



CFO
Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.



General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.



CFO
Leading Healthcare Company

FAQs

Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Nov 30, 2023

Benefits of Document Scanning

7 Remarkable Benefits of Document Scanning for Your Business In today's fast-paced business world, efficiency and adaptability are key factors for success. One way to achieve both is through document scanning. In this blog, we'll explore seven compelling benefits that a document scanning service can offer to your business, transforming the way you handle information and ensuring you stay ahead of the curve. 1. Information Persistence & Disaster Recovery Disasters are unpredictable and can seriously harm businesses. Document digitization is your lifeline for disaster recovery. Storing electronic backups off-site increases your survival odds. In case of disaster, your documents can be restored within hours, allowing you to swiftly resume operations. Digitized documents are highly resilient to loss, providing peace of mind. 2. Effortless Document Retrieval With document scanning, you can swiftly search and access documents from anywhere in the world. Archived digitized files, even with years of data, are easily accessible. You can retrieve key information and search every word on every page in your document repository, making the process efficient and convenient. Say farewell to sifting through physical files and welcome a new era of productivity. 3. Streamlined Version Control In a constantly evolving business landscape with growing paperwork, tracking changes over time can be overwhelming. However, document scanning transforms this process. It condenses hours of manual tracking into a few simple clicks. Easily monitor changes across multiple cases, version by version, for better control and staying current. It's a game-changer for streamlined management. 4. Seamless Document Collaboration Traditional physical file management systems can impede collaboration, but document scanning eliminates these issues. With document scanning, multiple users can seamlessly share, edit, and collaborate on digitized documents with a few clicks, reducing unnecessary costs and streamlining the process. No more need to run to a colleague's desk for clarifications; everything you need for efficient collaboration is at your fingertips. 5. Reduced Filing Times & Storage Space Thanks to document management systems, the days of spending hours or days manually filing documents are long gone. With document scanning and indexing, filing becomes a breeze. This also frees up valuable space once occupied by bulky filing cabinets for more productive uses. 6. Enhanced Security & Restricted Access Information security is paramount. Document management systems empower administrators to grant user privileges remotely, ensuring secure access. Access rights management strengthens data security, while detailed tracking of document access and user activities acts as a silent guardian against data breaches. 7. Swift Document Delivery In the past, mailing physical documents took days, causing delays in critical processes. Document scanning changes the game. Digitized documents can be printed, faxed, or emailed to anyone within seconds, regardless of their location in the world, and without any loss of quality. In conclusion, document scanning isn't just a convenience; it's a strategic move that can revolutionize your business operations. By modernizing and digitizing your digital ecosystem, you'll gain a competitive edge in today's dynamic business landscape. If you're ready to take the leap, Kayman Vaults, A, Trusted Records Management Company, can seamlessly convert your paper documents into efficient digital assets. Simply send your paper documents to us, and we'll handle the rest, including Optical Character Recognition and secure storage. Embrace the future of business efficiency with document scanning!

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