KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Feb 16, 2023

Document Shredding and Its Importance for Organization’s Information Security

Kayman Vaults, a leader in Records Management solutions, helps organisations to incorporate document shredding in their information security strategy. Here is our article on why organisations should consider document shredding as one of the key pieces of their information security strategy. Document shredding is the process of destroying sensitive or confidential information by shredding paper documents into small pieces using a shredder. This is done to prevent unauthorized access to the information contained in the documents, such as personal or financial information, trade secrets, or other confidential data. Shredding documents is a common practice in many organizations, including businesses, government agencies, and healthcare providers, as well as for individuals who want to protect their personal information. By shredding documents, the information is rendered unreadable and much more difficult to reconstruct, thereby reducing the risk of identity theft or other forms of fraud. Many organizations that deal with sensitive information are required by law to shred certain types of documents, such as financial records, personal information of clients or employees, in order to comply with regulations and protect the privacy and security of that information. The activities involved in document shredding can vary depending on the specific needs of the organization or individual, but some common steps in the process include: Identifying the documents to be shredded: The first step is to determine which documents need to be shredded, from the inventoy provided by records management service provider and the organization's data retention policies. Sorting the documents: The documents to be shredded may need to be sorted into different categories based on their sensitivity or confidentiality. Preparing the documents: Prior to shredding, the documents may need to be removed from any folders or bindings and organized into manageable stacks. Selecting a shredding method: There are different types of shredders that use various shredding methods, including cross-cut, strip-cut, and micro-cut. The method selected will depend on the level of security required for the information being shredded. Shredding & Disposing of the shredded material : Once the documents are prepared and the shredder is set up, the shredding process begins. Once the documents are shredded, the resulting shredded paper need to be recycled of in a secure and responsible manner. Maintaining records: Organizations may need to keep records of which documents were shredded and when, for compliance and audit purposes. Document destruction certificate: Some organizations may require a certificate of destruction, which is a formal document indicating that the documents were securely destroyed. Document shredding is a critical component of an organization's information security strategy, as it helps to protect sensitive or confidential information from falling into the wrong hands. Here are some key reasons why document shredding is important for an organization's information security: Protects against data breaches: Shredding documents can help prevent data breaches by making it much more difficult for unauthorized individuals to access sensitive information. Ensures compliance with regulations: Many industries and types of organizations are required by law to dispose of certain types of information in a secure manner, and failure to comply with these regulations can result in hefty fines or legal consequences. Reduces the risk of identity theft: By shredding documents that contain personal information, such as social security numbers, addresses, or financial information, organizations can greatly reduce the risk of identity theft and other forms of fraud. Protects confidential business information: Document shredding can help protect confidential business information, such as trade secrets, financial data, or customer lists, from competitors, hackers, or other unauthorized individuals. Improves overall security posture: By incorporating document shredding into an organization's broader information security strategy, it demonstrates a commitment to protecting sensitive information and can help improve overall security posture. In summary, document shredding is an important practice for organizations looking to protect their sensitive information, comply with regulations, and maintain the trust of their clients and customers. By implementing secure document shredding processes and procedures, organizations can greatly reduce the risk of data breaches and other security incidents, and demonstrate their commitment to protecting sensitive information. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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