KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

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 Kayman Vaults Dec 05, 2022

Data Privacy and Security

Protecting personally identifiable information (PII) and maintaining citizens’ trust has never been more critical; how can state, local, and education organizations move forward in their quest to establish a more secure environment? It starts with a comprehensive data management program. A THREE-STEP PROCESS TO BETTER DATA SECURITY State, local, and education institutions can take a significant step forward in enabling security and privacy by considering data across the entire information lifecycle. This might sound like a daunting task—to identify, track, and manage data from its creation to disposition—but the process itself can be broken down into three key steps: Assessment. Organizations begin by conducting privacy assessment audits to identify requirements associated with risk management, retention, and compliance to better control information from creating a record to its final disposition. Audits include taking inventory of stored data and developing an information roadmap of stored records, as well as where those records are located and who is responsible for managing them. Assessment audits provide the foundation for strengthening security. Classification. Once the privacy assessment audit phase is complete, state, local, and education organizations must classify inventory to comply with retention schedules and retain records by legal, regulatory, or privacy requirements. The process of “content classification” can leverage a rules database to determine which records can be destroyed and when—immediately or eventually. As part of this capability, organizations can automatically calculate the destruction eligibility of records according to specific retention policies and better determine when and how those records need to be securely destroyed. Secure destruction. Data classification allows a more detailed plan for disposing of records. When an organization determines a record has met the requirements of its retention policy, it must decide how to dispose of that record to ensure privacy protection. Inadequately detailed plans for disposing of data could result in organizations being out of compliance with regulations, paying fines, losing custody of sensitive information, and suffering reputational harm. It is also important to note that following a precise chain of custody is a critical component in the destruction phase to help prevent the loss or damage of a record. A chain-of-custody process is the complete, documented, chronological history of the possession and handling of a piece of information or a record. Kayman helps organizations across industries with records classification, retention schedules, and secure destruction. It helps organizations to achieve the privacy requirements of customers. If you want to know more about data privacy and security, contact

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