KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Oct 14, 2022

Outsourcing Digitization: The smart choice for small businesses

Digitizing records correctly isn’t as easy as it sounds. Special equipment and staff trained in indexing and metadata tagging best practices. If you want the job done right, outsourcing to a vendor is your best bet. The benefits of small businesses from outsourcing digitization are 1. Use Experts, Get Expert Results Digital records are easier to search and faster to find, but that’s only true if they have been indexed and tagged accurately using metadata. To ensure every scanned record has the correct metadata, you need a knowledgeable digitization specialist dedicated to meticulous detail. 2. Avoid A Capital Investment Not all scanners are built the same. If you want high-definition scans of your most valuable assets, there are few options for spending a lot of money and time. Purchasing professional-grade scanning equipment and software are expensive. Imaging documents is time-consuming and draws your resources away from their core work. Outsourcing makes digitization fast and more economical. 3. Avoid Missing of Records Any time a team digitizes in-house, with multiple people handling documents and moving between locations, there’s always the chance of records getting lost. An outsourced solution mitigates sensitive document risks through a single, secure chain of custody. 4. Ensure Information Governance and Regulatory Compliance It’s difficult for in-house teams to keep up with changing retention, content classification, and privacy laws. Outsourcing can add the specialized expertise you need to keep your governance policies and practices within bounds and avoid costly mistakes. 5. Right-size your project Digitization isn’t an all-or-nothing endeavor. There are different levels for different digitization projects. Choose a vendor that can scale the scope of digitization to your small business needs. Kayman is a records management company that provides digitization services to clients across industries. Kayman is equipped with trained people and a state-of-the-art facility that can digitize documents from organizations of any size. If you want to know more about digitization services, contact us at

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