KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Sep 13, 2022

Document Scanning Services

Business Documents concept : Businesswoman hands working in process press of paper in laser printer on busy work desk office. Soft focus In today’s increasingly digital world, more businesses are scanning documents to keep data safe and securely stored while easily accessible for employees to find and share, whether working remotely or in the office. Document scanning also streamlines physical file management and the space to store everything, and it helps companies remain compliant with privacy laws and data regulations. Going digital is the way to go, especially if your business is drowning in paper clutter, you’re looking for ways to save costs, or you worry about being the victim of an information leak. What is Document Scanning? Document scanning (also known as document imaging or document conversion) transforms ordinary paper documents into usable and accessible electronic files. Documents are put through a high-speed scanner device that converts the records into high-quality images. Professional imaging services use state-of-the-art equipment that can handle various paper sizes, from sticky notes to oversized drawings, and can scan more documents simultaneously compared to a basic office scanner. Benefits of Digitizing Documents 1. Digital files use less office space. 2. Digital data is easier to keep secure than physical documents. 3. Scanned documents improve employee productivity. 4. Document scanning supports employee collaboration. 5. Digital documents improve the customer experience. 6. Scanning paper documents saves money. 7. Document scanning enhances regulatory compliance. 8. Document scanning improves disaster recovery. 9. Scanned documents are better for the environment. Our Approach to Document Scanning 1. Files received/indexed 2. Document Pre-scan preparation 3. High-Speed scanning 4. Documents post scan preparation 5. Image Indexing 6. Quality Check 7. Copy to a hard drive and deliver Kayman vaults is a records management company that provides digitizing services such as digital mail room and OCR scanning. In the digital mail room, incoming emails will be scanned automatically by Kayman and diverted to the respective client. OCR scanning services use software to automatically convert a PDF or JPG file into a text file in which any further document editing can be done. Kayman also has a high-speed scanner that scans at 200 ppm. Kayman offers two scanning models: “Conventional Scanning” - scanning documents and “Smart Scanning” - scanning and storing the electronic copy. If you or your organization want to digitize the records, Kayman is there at your rescue. Contact:

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