KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 28, 2022

About Pharmaceutical Industry

Pressure to bring new products to the market faster has never been greater. At the same time, records and information’s management is growing more challenging by the day. For pharmaceutical companies, efficient records and records management are a central part of demonstrating GXP compliance. Even as the use of electronic records grows, physical records continue to play a critical roles in every stage of the product lifecycles. From Research and Development and clinical trials to regulatory approval, manufacturing, quality assurance, sales and marketing - effective records management matters. Many pharmaceutical companies depend on a combination of tools to track their records - using custom-developed software that is difficult to maintain; on legacy tools from vendors that are no longer updating their software and on spreadsheets. The hidden costs of this are profound. Too much staff time is spent manually entering information on multiple systems. It can also take a long time to track down records as they change custody. Furthermore, delays in tracking down and retrieving records can mean unnecessary delays in responding to regulatory audits, which can in turn trigger warnings and significant fines. Streamlining Pharmaceutical Records Management Finding the physical records, you should be as easy to finding your electronic documents. And with more staffs spending more time working remotely, it saves time to be able to search for the physical records you need without having to send an email or submit queries in person each time. Modern pharmaceutical records management systems should enable the Records, Quality and Information’s Management teams to easily: · Centralize information on physical records and electronic information · Restrict access to information’s to authorized users only · Automatically track chain of custody · Captures a complete record of all activity · Manage and apply records retention schedules Benefits of an effective Records management for pharma industry · A central source of documents from pre-clinical to post market stage makes search, retrieval and update of documents easy. · Improved information sharing with external bodies · Improved data quality due to automation · Improved information security by restricting unauthorized access · Enhanced and easy access to stored records and information assets · Workflow automation helps easy flow of information between internal and external stakeholders based on rule-based routing to determine needed activity · Reduced redundancy and duplication of information · Regulatory compliance by creating audit trails of access and activity performed on stored information

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