KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

Get a FREE Survey >>

Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jun 22, 2022

Top 10 Benefits of Hiring a Records Management Company

Control the Growth of Records Even though we are increasingly becoming reliant on electronic files, the amount of paper used in offices has not significantly reduced. If a record management company has been hired, an organization can control the creation of records or copies and retain only those records that are actually needed or are active. This controls the growth of records and thus reduces the storage space needed. Effectively Dispose Records The consequences of spending too much time searching for misfiled records can be quite severe; you may not only lose in terms of valuable hours but also lose our customers. This is why it is important to hire a Records Management company to retrieve and dispose our records in timely manner. Cut Costs, Save Time & Efforts Handling Records takes up a lot of time and money in terms of storage space, printing, filing and staffing to maintain an organized record system. It also takes a lot of time and money to search or reproduce lost records in absence of organized system, So Records Management Company can help save considerable expenses by reducing operating costs and improving efficiency of employees. Preserving Company Knowledge A company’s files are its knowledgebase, which forms an integral part of its future planning and decision-making. Every single record created in a business day is a potential background data for future management decisions and planning. These records document the activities of the company, which managers may use in future to research the workings of the company, so hiring a records management company is very important for preserving the company’s knowledge in organized manner. Security • Records Management Company offer a secure, climate controlled environment to store your vital and valuable documents. • They randomize the storage locations for your records throughout the facility in order to de-risk from unauthorized access or accidental damage. • They limit access to your records based on your pre-authorized security list. • Sophisticated security systems and strict access controls make the premises a much safer option than self storage units or your office storage facilities. Improve Profitability Easy and timely access to your documents would mean you can make critical business decisions more efficiently and on-time. Investing in sophisticated records management company could translate into more business efficiency and improved profitability. Avoid accidents Your own employees lifting or stacking heavy files and boxes there are more chances for injuries. Delays or an inability to produce required records for legal or audit queries could entail expensive fines or legal action. Relying on Records Management Company will help you to avoid such fines and protect your company’s brand reputation. Reduce Maintenance Every business comes under continued pressure for reducing operating costs. Outsourcing your records management requirement mean freeing up valuable real estate and spending less on resources, security, transportation, and moving equipment. Save Time Instead of dedicating critical man-hours to their core job, your staff may often spend time in sorting, indexing and filing papers, or retrieving records from a storage facility. The records management company has proven methods for classification and storage and provides speedy retrieval and delivery as and when you need any records. Additionally, the records management company offers scan and demand service, where they convert your required records into scanned images for immediate electronic delivery through secure channels. Remain Compliant Besides stringent access controls and tracking systems, they provide timely review reports that include retention scheduling as well as suggestions for records that you can dispose of. The records management company an stay abreast of all regulations and industry-specific norms applicable to your business, ensuring that you remain compliant on both preservation and destruction of records. They can safely shred redundant records, hard drives, and digital media in their facilities.

Copyright © 2023 KAYMAN VAULTS. All Rights Reserved