KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

Get a FREE Survey >>

Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults May 26, 2022

Why in-house Document Shredding is Riskier than Offsite Document Shredding?

Most businesses don’t realize that records shredding is a serious exercise. They simply allocate few internal staff members to get it over with. However, the risks and cost implications of these in-house shredding processes may be significantly higher than originally understood. Let’s look at some reasons on why onsite or in-house document shredding is riskier and not preferred. Cost implications of In-House Shredding On the outset, it may look as if records shredding internally using few spare resources might look cheaper. It may be right to some extent if the volume of records you maintain is very low. Beyond a point it is definitely not recommended as the actual cost of shredding is more than it appears to be. Businesses don’t calculate the useful and other productive tasks those shredding team members could have done. The next dependency is to have someone to monitor and moderate the exercise. The cost of this person with a higher responsibility needs to be accounted for. Risk of Identity Theft In-house records shredding may not have required resources allocated to monitor through the whole shredding exercise. This leaves space for misuse of the information especially if your business maintains consumer data. Anyone can simply start impersonating others when they get control over sensitive contact and other personal details. Worst nightmare in this situation is that this cannot be controlled. A well planned and monitored process of shredding at an exclusive offshore records storage facility will guarantee accountability and integrity to the desired data security standards. Risks of Information Leaks In an unmonitored records shredding process there are high chances of Information leaks. This is serious as it can compromise important details that may disrupt other businesses or stall your business operations. Whether it is accidental or intentional the risks associated with such poorly planned records shredding process is completely yours. If a competitor or an individual gets hold of this leaked information the chances of them using this against the goodwill of your business is very high. It can attract bad PR, Penal Actions, Lawsuits and even losing clients. Legal Implications Maintaining records and Shredding unwanted records is a legal requirement for any business. While doing so there are specific certification processes to be followed. In-house records shredding will not help in getting an authenticated certificate of records destruction. Not only the outcome, but also the systematic way in which records shredding projects are executed may be understood. Any records keeping audit from the regulatory bodies will bring these details into light and it may attract legal complications. Understanding all the above cost implications and business risks associated with records-shredding businesses need to take an informed decision of whether they are deciding on in-house shredding or offsite records shredding. Advantages of offsite records shredding Outsourcing such a sensitive responsibility to a dedicated records shredding services provider will be a good choice as they possess experience, maintains confidentiality, gives you confidence of meeting records shredding compliance the right way. KAYMAN Records Management is a trusted records digitization company in Chennai, India who have helped lots of industry businesses with their documents shredding needs. They do have a sophisticated records storage facility in Chennai where you can consider storing and shredding your physical files in a secure manner.

Copyright © 2023 KAYMAN VAULTS. All Rights Reserved