KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 10, 2023

At times, Things Happen Without Warning. Are All Your Documents Safe from Earthquake?

Earthquakes are one of the most unpredictable natural disasters that can strike anywhere, anytime. They can cause widespread damage to buildings, roads, and other infrastructure, as well as loss of life. But what about our documents and records? Are they safe from an earthquake? The answer is no. An earthquake can cause significant damage to our documents, both physical and digital. Important documents like company documents and other personal documents such as birth certificates, marriage certificates, property deeds, and other legal documents can be destroyed in the event of an earthquake. So, it is crucial to take steps to safeguard our documents against such disasters. Here are some tips to ensure your documents are safe in case of an earthquake: Digital Storage: It is advisable to digitize all your important documents and store them in a secure cloud storage solution. This way, even if the physical copies are destroyed in an earthquake, you will still have access to the digital copies. Safe Storage: Keep your physical documents in a safe place, such as a fireproof and waterproof safe. The safe should be secured to a wall or floor to prevent it from toppling over in the event of an earthquake. Backup Copies: Make copies of all your important documents and store them in different locations. You can keep one set in your safe, another at a relative's house, and a third in a safety deposit box. Emergency Kit: Keep an emergency kit with essential documents, such as passports, insurance policies, and medical records, along with other emergency supplies like food, water, and first aid kit. Insurance Coverage: Ensure that your insurance policy covers earthquake damage, and the policy should also include coverage for the replacement of lost or damaged documents. Regular Review: Review and update your documents regularly, especially after significant life events like marriage, divorce, birth of a child, or the purchase of a new property. In conclusion, an earthquake can strike without warning, and it is essential to take necessary steps to protect our documents from such natural disasters. Digitizing important documents, safe storage, backup copies, emergency kits, and insurance coverage are some of the measures that can help safeguard our documents in case of an earthquake. Taking these steps can give us peace of mind, knowing that our essential documents are safe, even in the face of an earthquake. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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