KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 23, 2022

Digitize your Records with Bulk Document Scanning ServicesDigitize your Records with Bulk Document Scanning Services

Digitization is the way forward. Though one cannot discount the importance of Physical Records as they are required from both a compliance and backup perspective. Document scanning services is definitely the initial step in the digitization journey. But when it comes to scanning your entire business records it is not an easy project as it might have appeared. When you have heaps of documents to be scanned and you are not sure on how to systematically approach, here is a logical flow of how you can approach the records / document scanning. 1. Take an inventory of your records Knowing exactly what records you have and how much you have is the best place to start. Establish a baseline to find out what information you are about to preserve. What are different types and formats of records you maintain and you are supposed to maintain. What percentage of information is stored in a physical manner, how much of them in Digital media and what is the gap? Take an inventory of existing storage in the form of digital files stored on-site and off-site. 2. Establish & Apply a Records retention policy Now that you know what records you have, it is time to determine what you do or do not need to keep. This is done by implementing a retention schedule or policy. Finding a policy that is specific to your business is an important step, and should be taken carefully. If you do not have a retention policy, the best advice is to consult with your legal team to ensure you have the right one selected so as remain in compliance. Don’t assume things and cues from blog posts on the internet as they may not apply to your business or location, and could put your business at legal risk. 3. Engage with a document scanning professional Once you know exactly what you want to scan, start working with a professional resource and document scanning services partner like KAYMAN Records Management in Chennai. They can work with you to understand your records and develop a strategy to digitize them. There are many options for how records can be scanned. They can help your business save on records scanning costs, introduce automation to provide further savings, with a keen eye on quality control. 4. Deploy the retention policy to your records Consult, brainstorm and implement a records retention policy to your digital records inventory in consultation with business leaders. The file indexing system will be helpful in matching records in your inventory and corresponding records retention timelines. The column for the retention period, you have in the file indexing system will help in a great manner. 4. Destroy records that are Not required to be maintained After following above steps you will now know exactly what records you have and what records you maintain and for how long you need to store them. Balance records are unnecessary to maintain anymore and hence are eligible for destruction. While disposing records make sure you get certified and possess “Certificate of Destruction” from an authorized records management company. By disposing off unnecessary records, you not only gain some valuable office space back, but it also helps eliminating the risk associated in maintaining them. Digitization is the Way Forward The benefits of going paperless and digitizing your documents are many. However, knowing exactly how and where to start digitization may be challenging. KAYMAN Records Management can help by guiding your business every step of the way in digitizing your documents. Our years of expertise in information management, industry specific compliance and cycles of records will address your specific needs and helps in your transition to a paperless office.

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