KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 18, 2022

5 Actionable Steps for Record Management Audit Committees

Regulatory changes and stringent regulatory scrutiny, disruptions, volatile economic conditions and cyber threats are getting complex each year. Businesses need to form and activate internal audit and external audit committees that helps companies operate trouble-free. 1. Analyze Records Management Metrics in line with Goals Firstly, go through the metrics that have been laid out to measure records management last year. Analyze how best the company was able to achieve them. What are the areas that scored well? What are the areas that still need focus? Also assess if those goals are in line with the futuristic roadmap and near-term goals of the company. If not, please start with reimagining the KPIs and KRAs of Records Management with a fresh perspective in a new Financial Year. If not there is a measurement in place, also make sure to define key metrics for records management success in discussion with the management and line of business leaders. 2. Update company’s risk profile to reflect changing compliances Each year, the policies, governance and regulatory framework gets changed. Based on that newer conditions are being imposed on businesses to conduct their operations and possess necessary documentation as prescribed. Keeping pace with this is difficult for large companies and they operate across nations and in multiple geographic conditions where rules are different between central and state governments. Make sure your audit committee stay on top of these and update stakeholders the criticality of risk management capabilities. 3. Understand how new technological developments and trends impact the company With an unexpected development like Working from home that was imposed on millions or organizations world-wide, businesses were literally figuring out alternative means of giving document and record access in a secure manner to non-secure work environments. Staying up to date and being prepared for meeting such scenarios is key in making your records management program a success. The amount of incidents happen with respect to data privacy and security is another challenge for organizations. The records management audit committee should be anticipating all forms of possible threats to their records and accordingly take necessary prevention methods. 4. Assess Organization Discipline On an overall basis, many records management programs fail mainly due to the people problem and not any technology problem. More than anything the discipline of the people across the enterprise, who ultimately drive records management program are responsible. This has been the finding of many audit committees across the world. Thus the Audit committee must assess the amount of trainings that business users of the records management program went through. Strengthening knowledge dissemination and constantly measuring the efficacy of these trainings through group exercises will be the only way a company can bring organization discipline. It is also imperative to assess the audit committee team’s composition, expertise and engagement to achieve desired level of adoption of records management. 5. Analyze Expenses and Reassess Records Management Budgets After all its Finance that matters to support these strategic initiatives in any business. Audit last year’s budget and actuals. Analyze each line item and understand how best the budgets have been good enough to support desired level of records management success. For any positive or negative deviation from planned budgets, identify the root-cause and accordingly roll-out an optimized budget to fund the program. Ensure an adequate focus on the financial reporting processes that helps in tracking budget and arrive at an informed decision. Often times it is required to get fresh perspectives on how you lead your records management program. Consult well-established records management companies like Kayman Vaults in Chennai, India who can guide you with optimal budgeting, records audits, records storage and records management.

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