KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 07, 2022

How to Put together a Business Case for Records Management?

While many businesses across the world are strengthening their records and information management programs, many fail and many are afraid to start it because they were not able to put together a strong business case. Without a business case and clear articulation of how records management will add strategic value and what it takes to implement an ongoing records management, no business will be able to make it successful. Only when presenting a comprehensive business case, the leadership will buy-in and arrange necessary budget allocations. 1. Secure the Leadership Buy-in From the top-down and bottom-up be prepared to get the management buy-in before spending enough time and resources. Here is some guidance for teams looking to get buy-in: Form a committee who can work with you in preparing the entire business case. Consult their point of view, get their perspectives, get everyone’s unanimous agreement to talk the same language. Start with identifying the top pain points and issues that arise without having a records management in place. Brainstorm on how you will execute the solution in a systematic and repeatable manner. Identify roles that will own the accountability and approval chains so that decisions can be made faster. List down the tangible and intangible benefits you will gain by solving those challenges. Analyze if any intervention is required from professional 3rd party records storage and records management service providers Identify the costs involved in implementing the solution along with timeframe, possible challenges and a roadmap. 2. Beyond the obvious Obviously the leadership buy-in will be based on demonstrating the real benefits of any project. Records Management is no exception to that. Especially records management is a strategic business function that delivers benefits both in tangible and intangible manner. Here are some pointers for you to consider while building your business case. Business pain points Compliance/regulation needs Operational efficiency (e.g., growth, time and motion studies, information sharing) Disaster recovery and business continuity Data/information integrity and quality—master data management Reduction of storage space Information security and privacy risk mitigation and impact reduction When you present examples and potential benefits on the above aspects there is a higher change that your business case will be accepted. 3. What’s your Post-Implementation Strategy? Also prepare more pointers in your business case about how will you maintain the new program in a consistent basis. What are the Information Governance checkpoints, controls and grievance redressed mechanisms, audits and reporting methodology etc. Clarity in this will give your business leaders full confidence about giving an approval for your records management business case. Also make it a point to take support from professional records and information management companies like KAYMAN Records Management. The years of expertise they have in consulting, implementing records management, records storage for multiple industries would come handy to present your business case in a compelling manner.

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