KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 05, 2022

5 Records Management Checklist for a New Financial Year

Another financial year is over. Let’s make it a point to get few things done as part of your Records Management Process for a productive and successful new financial year. Follow this blog post to get organized, ensure records-keeping compliance of your business. 1. Come out of Shackling Contracts Your initiative to take professional assistance in records management is appreciable. However, if you don’t find any value-add from your existing records management vendor, this is the right time to switch to or begin evaluating potential records management partner. Evaluate your success in implementing a holistic records management process. Measure against the current performance to desired benchmarks. If you are not happy with service timelines, SLAs, retrieval services and other key performance indicators, make sure you start working with the right records storage and records management company. 2. Shred Obsolete Documents While there is no doubt that the Digital Age is upon us, the reality is that the majority of businesses still create, process and store plenty of paper. Over the course of a year, paper can pile up. Beyond the hassle of organizing and dealing with those files, all that paper can make you less efficient and keeping any document past its retention date creates compliance and possibly legal risks. Now is the time to purge the documents your company no longer needs. To ensure your business information, your employees’ personal information and the sensitive data of your clients stays protected, you must securely shred all documents that have reached the end of their retention period. 3. Free up office space with off-site records storage. Of course, there are certain documents that your organization may need to keep for business reasons or due to state and federal regulations. Although these items may not regularly be referenced, they must always be accessible and secure. Often the most cost-efficient and secure option is to outsource your storage to a certified records management partner. This will ensure the security and the integrity of your documents, as well as allow for a variety of retrieval options whenever you need them. And, it frees up your costly office space for other uses, like growing your business. 4. Digitize your Records Regardless of whether your organization is quick to try the latest technology or is still in the process of figuring out their digital strategy, your most frequently used documents should always be easily accessible. Did you know that the average worker spends 1.8 hours each day searching for and gathering information? Why not eliminate wasted time and increase employee productivity by digitizing your business documents? Not only will you free up your team’s time, but converting your physical documents to digital will consolidate your business information into one central repository where it can be accessed and shared securely. 5. Train your employees. Last, but certainly not least, consider bringing your employees up to speed on information governance. Every member of your team should understand how different records are created, stored and discarded. This extends to newer record types such as social media, tweets, instant messaging and more. All of these record types need to be managed and understood to ensure your compliance and, most importantly, to keep your risk to a minimum. Make Progress in your Records Management this Financial year! Ending the fourth quarter with a business clean-up is a great way to tie up any loose ends around the office before you ring in the new year. Partnering with a Records and Information Management provider can help you check off every item on this list and ensure your records management strategy meets all your business needs in the year ahead. Should you need any professional assistance, take Professional Records Storage and Management support from companies like KAYMAN Vaults in Chennai.

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