KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Mar 29, 2023

Attrition is a major problem for companies. How to have superior access to your key records despite this reality?

Attrition is the natural process of employees leaving a company and being replaced by new hires. While some level of attrition is expected in any organization, high levels of attrition can have a significant impact on records management in companies. Records management is the process of creating, organizing, maintaining, and disposing of records in an organization. Records can include financial statements, customer data, employee records, and other sensitive information that is critical to the operation of the business. Effective records management is essential for maintaining the security and accuracy of these records, as well as ensuring compliance with legal and regulatory requirements. One of the primary effects of attrition on records management is the loss of institutional knowledge. When employees leave a company, they take with them their knowledge of the organization's records management processes, including how records are organized, stored, and accessed. This can make it more difficult for new employees to quickly and efficiently manage the company's records, leading to delays, errors, and potential compliance issues. Another effect of attrition on records management is the potential for data loss or theft. When employees leave a company, they may take with them sensitive information, either intentionally or unintentionally. This can include customer data, financial information, and other proprietary information that is critical to the success of the business. If this information falls into the wrong hands, it can lead to data breaches, legal and regulatory compliance issues, and damage to the company's reputation. In addition to the loss of institutional knowledge and the potential for data loss or theft, attrition can also lead to delays in the processing and retrieval of records. If there are not enough employees to manage the company's records effectively, it can take longer to locate and retrieve important documents, leading to delays in decision-making and potential financial losses. To mitigate the effects of attrition on records management, companies should take a proactive approach to their records management processes. This can include developing and implementing standardized records management policies and procedures, providing ongoing training to employees on these processes, and ensuring that all records are stored securely and backed up regularly. Companies should also consider implementing technology solutions, such as electronic document management systems, to help streamline the records management process and make it easier for employees to access and retrieve important documents. The best way to mitigate this risk is to collaborate with a records management company like Kayman Vaults to collect, store, retrieve, archive and destroy the records. In conclusion, the effect of attrition on records management in companies can be significant, leading to the loss of institutional knowledge, potential data loss or theft, and delays in processing and retrieval. By taking a proactive approach to records management, companies can help mitigate these effects and ensure that their records are managed effectively and efficiently, even in the face of high levels of employee turnover. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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