KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Mar 02, 2022

6 Employee Records Audits your business must Conduct

Records Keeping is a mandate every organization needs to abide by. A business has multiple functions and most often the HR, Finance and the Leadership functions own the responsibility of the planning, storing, and maintenance of business records. The human resource management function is a strategic one but not often had been given the importance as it should receive. The HR function not only helps you have the best resources to lead the company’s growth but also protects the company from a lot of compliance-related issues. The state of compliance and regulations have also been made stringent, given the fact that there are so many reported incidents of records theft, misuse of sensitive personal information, etc. Use the below audit outlines to check how prepared your organization is in meeting human resource record keeping and file maintenance. Employee Records Noncompliance with (employment eligibility verification) record-keeping can bring penalties. Hence, it is essential to have a process in place to review all files and ensure that all employee records stored and maintained up-to-date. Details of Employee Records are Personal Details – Name, Age, DOB, Blood Group, Nationality, Gender, PAN, Aadhaar etc. Contact Details –Permanent Address, Emergency contact details Employment Records Employment records consist of every possible detail pertaining to the employment. What is the job position, the duration of employment, mode at which the employment was handled (permanent or under contract), how was the compensation given, what are the arrangement of the employment, and expected outcomes of the particular employment? Employee Identification Code, Employment Type, Employment Status, Date of Joining, Workweek, Last day of work, etc. Payroll Records Payroll is the most important and sensitive subject within HR Management. An employee compensation package consists of so many elements and each one of them are linked to multiple internal considerations (qualitative and quantitative components like training, leave details, salary structure, performance, value addition, bonus, etc.) and external considerations (TDS, ITR, Professional tax, etc.) Hence the HR Payroll team should ensure they store and maintain all employee compensation details as part of HR Records Keeping in any organization. Statutory Documents Meeting statutory compliance is not an easy thing for employers. There are so many industry-specific rules and regulations to abide by. Hence it is vital for any employer to stay on top of these changing regulations and to maintain specific records and registers. The following are essential statutory documents that need to be maintained by an organization PF, ESI and MWLF Payment of Gratuity Act Professional Tax Statutory Forms Rules for Statutory Deductions Exemptions Perquisites-Payroll Training Records Training records are important to the company for many reasons. Training records show that employees have received training on new topics important to the organization that could cause them to consider a raise or promotion in the future. These will also justify any changes in the increment or deduction of financial remuneration given to employees. It is important for businesses to store these documents, especially for auditing purposes. All other records There are many more industry-specific HR records a business should maintain. Some of them are Employee background verification Drug Test Results Employee fitness and medical records Non-discriminatory practices Disciplinary actions Exit interview documents The human resource function of a business is complex and requires constant review. Depending on the size of your organization, HR Records file audits should be done on a quarterly or half-yearly basis. Questions to ask: Are you clear how long you should store and maintain these records? Is there a written policy on Employee record retention? How often an audit from your regulatory body is expected? Do you maintain them in both physical and electronic formats? How often you update these records? Are these Employee Records are stored securely in a separate location than employee personnel files? How and when do you securely dispose of old records you don’t need to store anymore? On a month-to-month basis, HR Function goes through a lot of repetitive and newly introduced business processes. It is quite difficult to stay on top of everything at all times. Good news is that at least from a records-keeping perspective, you have help! Consult KAYMAN Records Management Services – A records storage and management company with information management professionals. They have a secure records storage facility in which your files can be stored. Get a Records Management Consultation. Documenting Peace of Mind.

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