KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

Get a FREE Survey >>

Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Mar 28, 2023

It is financially unviable for you to protect records as we do at Kayman Vaults. But still, we want to provide you with some tips.

While it may be true that small or individual businesses may not have the same resources as larger professional companies to protect their records, it is still important to take steps to protect sensitive financial and personal information. Here are some practical steps that individuals and small businesses can take to protect their records: Use strong passwords: Use strong, unique passwords for all accounts, and do not share them with others. Consider using a password manager to securely store and manage passwords. Encrypt sensitive information: Encrypt sensitive financial and personal information, both when stored and when transmitted over the internet. Back up your data: Regularly back up your data to an external hard drive or cloud storage service to ensure that it can be recovered in the event of a security breach or data loss. Use secure networks: Use secure Wi-Fi networks when accessing the internet, and avoid using public Wi-Fi for sensitive financial or personal activities. Install security software: Install and regularly update antivirus, antimalware, and firewall software to protect against threats such as viruses, spyware, and phishing attacks. Limit access to sensitive information: Limit access to sensitive financial and personal information to only those who need it, and consider implementing multi-factor authentication for added security. Shred sensitive documents: Shred or otherwise securely dispose of sensitive documents, including financial statements and tax records, to prevent unauthorized access. Stay up-to-date on security risks: Stay up-to-date on the latest security risks and best practices for protecting sensitive information, and consider investing in employee training to ensure that all staff are aware of security risks and best practices. Be cautious with email and online communications: Be cautious when opening email attachments or clicking on links, especially from unknown or suspicious sources. Avoid sending sensitive information over email or other unsecured online platforms. Monitor your accounts: Regularly monitor your financial accounts and credit reports for signs of unauthorized activity, and report any suspicious activity to the relevant authorities immediately. While it may not be possible for individuals and small businesses to provide the same level of protection as professional companies, taking these practical steps can go a long way in protecting sensitive financial and personal information from unauthorized access and theft. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

Copyright © 2023 KAYMAN VAULTS. All Rights Reserved