KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jan 31, 2022

Why Self-Storage of documents is not a Good Idea?

Records and documents grow exponentially in any fast growing business. Storing and Maintaining physical records are essential for compliance and other reasons. However, it demands special expertise, infrastructure, costs and focus to maintain records in-house. We have listed below some compelling reasons why many businesses outsource their records management to professional records management companies. The Cost-Equation: CAPEX Vs OPEX Staying profitable is of every business priority. Primary point being allocating prime office, commercial real-estate for records storage is a bad idea. Even in an average commercial office rental market, the cost of a basic 10ft x 10 ft. storage place would cost Rs. 20,300 or even as high as Rs. 27,650. Relate that cost with the volume of records your business holds on to. Associate it with all other costs involved – investing in the infrastructure, filing cabinets, storage boxes, and provisioning the records room with all other needed amenities. Some might argue that this is a one-time investment and the records-room becomes an asset within the property this is not a wise move in the long-run. Exclusive record storage facilities offer significant advantages at a much lower cost than self-storage. Proper Utilization of available Resources In case of on-site storage, the amount of effort spent by available resources to create, use and maintain the storage space is humongous. The labour and time taken to store and retrieve the documents is another point. When a specific document is required, someone has to reach the records room and locate the document. This takes employees away from their primary focus area. This gets even more complicated when records are not handled and stored in a systematic manner. We don’t realize the impact of proper utilization of resources on priority growth areas until it crosses the threshold. The Security Equation Security cameras at the gates may not be enough to shield a business against corporate espionage. It is very difficult to keep track of documents access based on privileges when employees are allowed to access just any area of the records room. Records theft, tampering and mis-usage of information cannot be imagined thoroughly unless we encounter it. There is also not a scientific way of measuring the impact of the damage caused by compromise on records security. The cost of Maintenance What comes as a late realization to businesses when there is no point of return is that the cost of maintaining physical records storage is far more expensive than creating. First of all, the infrastructure designated for records storage is not designed exclusively for records storage. The self-storage units are not designed for all season weather proof. Noticeably the in-house records room are not designed to protect records from unnoticeable enemies like mold, moisture, light, cold air etc. The people who are deputed to handle records are not experts in information management. There may not be a scientific process and workflow deployed across the lifecycle of records. The Unnoticed Danger – Spoiling the Employee Experience You may agree that some of your employees wouldn’t have chosen to join your organization if they had known in prior that they spend several hours searching for documents on a daily basis. The work harmony gets tossed off due to even minor quarrel happen over file-exchanges from top-down and bottom-up. Employee Experience is by far the biggest focus for Organizations to thrive and grow in a post-Covid era. No one would want to remember bad memories they got in their workplaces about creating, storing and retrieving files. Hence, it is best to realize the irreparable damage one can encounter before deciding on their choice and mode of records storage. When it comes to Records Management, leave it to the Professionals. As it is their primary and only focus to work with your business and help you manage records batter in a cost-efficient manner. Explore all other advantages of working with a records storage management company. KAYMAN Records Management is a trusted record management company that has all needed expertise and has the most-secure records storage facility to store your documents safely.

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