KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Nov 18, 2021

Unable to access Records due to Rain - How do you run the business as usual?

Downtimes – caused by any form of obstruction is not good for productivity. Last 2 years, businesses across the world are facing downtime in many forms. The COVID-19 was and is still the main factor of downtime for many industries and millions of businesses. Presently, we are witnessing downtimes due to Rains, floods and water-clogging. Businesses have discovered and implemented many new best practices to overcome such downtimes. But unplanned downtimes like these make any other pre-planned arrangements useless. How do downtimes affect business continuity? Business continuity is among the important parameters that are being discussed among organizations over last 2 years. Businesses are unable to open and remain functional Transportation systems get affected and employees are unable to reach offices Select Employees are not able to reach office Those who have work from home arrangements are not productive Employees who work from home are not able to access office files Unable to access office files, critical decisions are not made on time Common Scenarios that explain how these downtimes affect business Each and every business function has a continuous array of decisions to make in order to conduct everyday business affairs. Line of business function managers and executives have physical records in different streams to do complete their processes. Accountants are unable to process vendor / client payments referring to invoices Procurement departments are unable to approve new purchases referring to quotations Compliance officers are pressured against nearing audit deadlines referring to files Warehouse managers are unable to accommodate incoming shipments referring to schedules Payroll managers are unable to submit statutory compliance due to lack of office files You can imagine the magnitude of this non-accessibility of physical records causes to individual business functions and overall business as a whole. The main reason behind this problem is that office records are stored in one place or in separate records storage rooms. A proper records management system is not implemented that ensures availability, accessibility, and security of business records for decision-making at the right time. Offsite Records Storage as a Solution Businesses consider offsite records storage as a solution to overcome the non-accessibility of business records. Records Storage Management companies centralize physical records and store them securely so that they can be distributed when businesses face downtime. Consult Records Information Management (RIM) professionals who can advise related to records storage, records governance process, records retention schedules personalized to your business. What’s even better is that not only collection and distribution of physical records, but also on-demand scanning of records can be made and distributed to specific locations via emails and secured file transfer applications are possible. Learn more about Systematic Records Management so that your business can always have access to business records. More so, you need personalized advice for implementing records storage and records management according to your business current and futuristic record access needs. Consult KAYMAN – The trusted name in Records Management Services in Chennai, India who can help introduce accessibility of records just anytime and anywhere

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