KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Oct 27, 2021

Is digitization the only answer for Paperless office?

Despite the rapid growth in digital record-keeping methods in India, 93% of documentation is happening in Papers here. Further, physical records are inevitable in ensuring legal compliance for many industries functioning in the country. So, at least for now,the notion of a paperless office through digitisation is highly impractical in a country like ours. But is this the only way to get your office paperless? No! The very realistic method to make your office paperless is outsourcing your document storage function to a professional offsite record management agency. They can help you with the collection and management of the files, by taking them to a 3rd party storage facility. Your office will get freed from all the paper piles and can escape the tedious work of filing and retrieving these documents. Assured Safety and compliance Digital records are highly vulnerable to cyber attacks, and no 100 % data security can be provided. According to reports, there has been a 36% increase in data breaches this year. But Physical datas are safe from any type of outside intervention, if kept in a secure facility. Offsite record management agencies provide 24/7 security service for the records you have kept there. The safety measures include surveillance mechanisms, access management, and security guards patrolling. This ensures complete safety for the documents and safeguards them from data theft, and unauthorized access. Paper records are also important for maintaining legal compliance. Various laws prevailing in the country insist on keeping the physical records mandatorily for a certain period of time. If not kept, you may face serious legal complications that can lead to penalties and imprisonment. Paper records will further help in the overall eye over the productivity and functioning of the organisation. Ease of a professional record management company An organised way of record-keeping will help you to maintain the office perfectly. Further these records will act as a knowledge base for the employees of that organisation. For this, Getting the assistance of a professional record management company is inevitable. The services offered by the experts of the field will get you a perfect, technologically advanced, safe and efficient record storage system. The primary feature of any efficient offsite record management facility is its safety. Incorporating the advantages of various tracking mechanisms, the agency will ensure first-rate security for your documents. The pest control and temperature control setups will keep the paper records from getting spoiled. Fast record retrieval further confirms the efficiency of the document storage company. Modern agencies use advanced tools like barcodes and indexing parameters to store the data, thus helping in the fast and easy retrieval of files stored. So you need not have to go for digitisation, just for the sake of fast retrieval. That is very possible with an efficient record management company. A greatly designed record management strategy can influence the productivity of an organisation. Assisting employees with relevant records will fasten the decision-making process, and will be a great factor affecting the overall growth of an organisation. For this, you could use the help of reputed record management companies such as Kayman. Kayam Vaults, one of the best record management companies in Chennai, is offering its exceptional service in the area of document collecting, storing and retrieval. Kayman can help you to make your office paperless without digitising the records. Contact Kayman for more information about the service.

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