KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Oct 23, 2021

Is adding the right document to the right file a challenge?

Is adding the right document to the right file a challenge? The answer to the question solely depends on the status of your record management system. Organizations with poor record management often find it difficult to keep the files in place or to retrieve them on time. The files are frequently misplaced and the storage room will look like a heap of paper garbage. Finding a file from the mess and adding the document to the correct file is a toil. Probably, the new document will add to the pile of papers in the storage room and be lost forever. How can you make it an easy task? Having an efficient document management system employed in your company is the answer! A proper record management system ensures that the valuable records are identified and preserved, while the non-essential documents are discarded on time. This is not something that can be achieved overnight. The constant effort needed to be invested in setting up a robust record management system and regular maintenance should be done. The following key steps are essential in developing one: Inventory of the records: To start with developing a record management facility, doing a complete inventory of all the records you have will be appropriate. This gives you an insight into the type and size of the facility in which you should invest. Assigning people to do the work: Many companies keep this task as the one. But hiring people in the initial stage will be useful in building a strong document storage mechanism. The hired employees can help with setting up the facility and they will also understand the d duties from the basics. This will ensure whether your system will be sustainable or not. Invest in the physical settings: The next step is to arrange the physical settings for the record management system. This includes renting a house or building an in-house facility. You should implement temperature and pest control systems to keep the records. Installing security cameras is another part you should focus on. Framing and implementing a record management policy: Drafting a record management policy and faultlessly implementing it is fundamental for the effective working of a document storage system. Document management policy should lead the teammates with proper guidelines about how to store the records, who can have the access and how to track the files. Can we make the process simple? Hiring a reputed record management company to handle your records is the best way to simplify the process. A document storage company, such as Kayman Vaults assists in collecting and filing them without much effort. The skilled workers from the record management service provider will keep them file the document correctly in the file as it is properly maintained. You just have to hand over the file to the professional. They will do a quick check on the storage facility and will place the document on the desired file within minutes. Adding to this, you do not have to spend extra on setting up a facility, rather the remarkably efficient and safe storage facility of the record management company can be used. Kayman Vaults is a well-renowned record management company in Chennai and provides vigorous record collection and storage facilities. Secured with cutting-edge technology and skilled people, your documents will be safe with Kayman. Contact Kayman to know more about the service

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