KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Oct 25, 2021

Can Medical Records Management be Outsourced?

Can Medical Records Management be Outsourced? If you agree that learning or specializing depths and breaths Record-Keeping is not worth the Time of any healthcare organization which is supposed to be serving people, YES! Medical Records Management (MRM) can absolutely be outsourced for various reasons. In times when healthcare workers are extremely occupied in delivering quality medical service, outsourcing medical record management can only be viewed as a strategic move considering the following benefits we will see under many use-cases. Volume – The Surge due to recent spike in Medical Cases The Healthcare Industry is going through a transformation phase, especially with the surge of medical cases due to the COVID-19 Pandemic. With the addition of an unimaginable volume of new patients every day, systematic handling of medical records is going to be pivotal. Sorting through large amounts of information and finding specific information that applies to a particular patient’s medical condition is something that even computers are not good at. Physical Medical Records are supposed to be maintained mandatorily for 10 years as the Government demands. Hence it is imperative that Healthcare organizations rethink their record-keeping, records storage and records management strategy to focus on the big picture. Shatter the Hype around Records Safety & Security The privacy and security of the Medical records data have always been top priorities and concerns of a medical institution when it comes to outsourcing of medical records. They must understand that nothing happens if in-house personnel had been vigil about storing and securing these records. Training under a rigorous record management framework, following a strict record-keeping protocol, installing live monitoring systems and timely auditing the whole process would only ensure the safety and security of medical records. Practically neither hospitals and healthcare organizations may not have the right focus when it comes to medical records management nor be investing on the required infrastructure and processes. Only an offsite records management company can help healthcare businesses with the above. Elevates Employee Productivity Outsourcing medical records will only boost the performance of staff in a healthcare organization. When not outsourced, the employees who are involved in the field of records keeping, accounting, inventory, and claims processing will have to spend time and energy on ensuring records are unified, stored and secured. Outsourcing the function will reduce the multi-directional interaction across medical and non-medical workers thereby everyone can focus on delivering medical service. Continuous exchange of Records across Multiple Stakeholders Patient medical records are important means of communication between healthcare service providers and allied service agencies. Therefore, they need to have access to the records as well. When not outsourced, this means humongous work for in-house record-keeping staff members. There is a constant battle between bandwidth and the quality of work done. In such situations, any small error might cause significant damage. Screen and appoint the record management company that is familiar with the compliance involved in medical records management and their staff is trained professionals with handling Personal Health Information (PHI). The records contain highly sensitive information like details of admission, visits (doctor), diagnosis, lab records, test reports, patient case history, and discharge records. Escaping the distraction in compliance and legal issues The implications are huge when actioned against cases of compliance failure and getting caught in the middle of any legal issues. Aside from the services, even patients get into legal actions against the insurance companies or others and they need a complete set of medical records. Without a proper records management system, hospitals may spend hours putting together such age-old reports. Failing to submit those reports on time, or losing reports may draw unnecessary process complications for any healthcare organization. This is why healthcare organizations started engaging dedicated record management companies and outsourcing their medical records management process, as they help with the process. Outsourcing the record-keeping work will help to retrieve the medical records with ease and submit them on time to avoid further complications. Recoup the amount you spend An in-house record management system can cost you a lot when considering the time and amount you spend on the staff to do the work. Especially when calculating the productive hours that can be well spent in meeting other goals. By outsourcing the medical records management work, you can recoup the amount spent in the long run. Having discussed all the above advantages and a few others, spend time evaluating the right records management company to outsource the medical records management. Kayman is a reputed offsite record management company in Chennai that can help with the medical records management, storage, maintenance, and retrieval of medical records for your health care organization. With proven experience in the medical records management field, Kayman provides excellent service to all its clients. Contact Kayman to know more about the service.

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