KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

Get a FREE Survey >>

Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Sep 06, 2021

7Rs of Logistics & Significance of Records management

The 7 R’s of logistics is the most important concept used in supply chain management. They lay the foundation of all the operations of logistics. These foundations include shipping to purchasing goods for customers. In the end, these 7 R's will help in controlling the flow of products. Also, these rights will help in making the process very cost-effective The seven Rights of logistics are: 1. Right product 2. Right customer 3. Right condition 4. Right place 5. Right time 6. Right cost 7. Right quantity Right product The basic elements of supply chain management are the products. Companies should know about the product they are manufacturing, handling and transporting and must specify it. Also, working on products with high demand in the market will help to increase the profit. This helps to save a lot of time and resources while working. Right customer Knowing the target market is very important for any logistics company. This knowledge may help to deliver the right products to the people and can earn their trust. In this modern world, getting to know the right customers is never a hassle. With the use of digital means, you can easily get the details about the customers and their changing desires. When compared to the traditional method, digital marketing methods are very accurate and feasible. Right condition No customer wants to receive a faulty product. Companies should take extra care in delivering the products in the best condition. To do this, you should have a well-equipped storage facility and safe transportation facility. Good quality packaging is another factor that is important here. Delivery people also must be cautious while handling the products. Right place Right products delivered to the right place mark the success of a logistics company. The company should ensure that it has efficient delivery people who are fully acquainted with the delivery guidelines. They must also have the right skills for it. You can also have a robust tracking mechanism to ensure the working of the same. Right time Time management is a crucial factor in the working of supply chain management. Delivering the products at the right time is the key to success in this industry. Customers tend to keep a long relationship with the companies which deliver things at the right time. Right cost While doing the pricing, make sure you are not going on with a reasonable pricing system. Analyse the industry dynamics and apply them to it. Keeping a record of prices are checking it periodically will be an added advantage in the area. Right quantity With the advancement of technology, it is easy to determine the correct quantity. Using this and delivering the right quantity is very important in determining the success of a logistics company. But to keep these 7 R’s in line, the company must follow a decent record management system. It can improve efficiency, traceability and ensuring regulatory compliance. Record management allows companies to keep the right track of a delivery, adding to the success. They are significant in controlling the growth of records by cutting down the number of copies made and by limiting unnecessary files. After the time, disposing of the data is also crucial, as this will help in mitigating the confusion. If unnecessary files are kept, it will become a barricade in delivering products correctly. Keeping sensitive information, keeping the employees motivated to do their best work, saving time while working, etc., are other benefits of record management. In a nutshell, the company must have well-established record management to follow the 7’s of logistics, which is the fundamental element in keeping a logistics company alive.

Copyright © 2023 KAYMAN VAULTS. All Rights Reserved