KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Aug 20, 2021

Benefits of Records Management Facility over Rented Flats

Records Storage and Records Management is a serious business. But many businesses overlook this significance and have their own method of handling records. Record-keeping Compliance is ever-increasing from regulatory bodies. So as threats to spoil the integrity of records, there are internal and external risk elements. Hence it is imperative businesses rely on a systematic storage facility and property. Why companies Store business records in Rental houses? For the sake of convenience and lack of awareness, many businesses rent private houses or apartments to store their critical business records. Businesses take such desperate decisions because their office spaces are cluttered with mountains of physical records. Storing them inexpensive commercial real estate is a waste of money and space. There are many risks associated with storing and maintaining business records in rental houses. Disadvantages of storing business records in rented houses Employees simply keep documents randomly and will waste time in finding records Rental houses will not help in maintaining the integrity of business records Rental houses don’t have the required infrastructure for storing business records Rental houses will not have professional access control and monitoring tools Rental houses are not designed to protect records from calamities What is a Record Storage Facility? Records storage facilities have purpose-built infrastructure designed to onboard, store, monitor, maintain every-growing business records in a centralized manner. The facility, team and their complete processes ensure records are protected for their security, reliability and accessibility. Advantages of Records Storage Facility The complexity in maintaining business records for multiple years is increasing each year. Offices or rental houses are not capable to host business records for many years. Records Storage Facilities or Document Storage Facilities offer multiple advantages for corporates who choose to store their records. Cost-effective Records Storage Yes, organizations are not aware that dedicated records storage facilities often prove to be cost-effective in the long-run than rental houses. There are both direct and indirect costs associated in storing and maintaining records safe and secure. Organizations spend a lot on managing and storing the documents. While hiring an apartment for the records management function, extra expenditures are there for security, organizing and maintaining the files. But by entrusting a professional records management service for the work, these expenditures are minimized. One doesn’t have to worry about the countless expenses of retrieving the information from an unorganized storage system from rented houses. Their employees need not spend their long productive working hours retrieving the important records from the storage facility. 24/7 Security Hiring a professional record management company will give quality security for your confidential documents including client’s data, revenue, profitability, health records, sensitive personal information, tax information and official signatures etc. Filing records in a rented apartment increase the chances of information leakage. Records may get lost if extra efforts are not spent in installing monitoring devices inside rented apartments. However, in a professional record management storage facility, the service provider will ensure security of documents and will monitor the people who access records. Systematically storage and Instant retrieval When using a rented apartment for storing records, companies face difficulty in organizing and managing records. They are not aware of the scientific process of indexing, barcoding or RFID solutions to locate records quickly. But with the help of a professional record management service, this is not a problem at all. The trained personnel not just store records safely but also organize them systematically for instant retrieval in minutes, not hours. This makes tracking and retrieval of records easier. Trained Personnel for handling records. Record management is a professional process. Professional record storage and management companies train their employees in properly managing records lifecycle management for years. They don’t come by cheap. Their expertise is valuable for businesses who care about their integrity, competitiveness and compliance process. In case of a rented house or in-house storage arrangement, you rely on existing employees to own the responsibility. With just one records storage and rental service, you get multiple advantages. Partnering with a trusted record management company is good from a cost-effectiveness perspective and resource utilization perspective. They lessen the unnecessary workload of employees and contribute to the increase in productivity. kayman is a trusted records storage and records management company with over 40 years of expertise. Consult with Kayman and get a personalized quote for managing your records.

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