KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Sep 06, 2021

Fortified Medical Records Management for Hospitals

Accurate information is the basis of an effective healthcare practice. Records form the base of capturing and transferring information in multiple formats for real-time decision making. Medical records management is the crucial element of healthcare practice and it is responsible for all records throughout their lifecycle from creation, maintenance, and use to disposal. Year over year, though there is an increased awareness and initiatives in terms of implementation, medical errors and surge in medical cases during pandemic pushed the healthcare industry to reimagine their medical record management. A records management system is also useful in exchanging information across multiple offices and 3rd party stakeholders on-time without extra effort. This will increase the chances of patient safety, reduce mistakes, and increase confidence in a treatment plan. Correct medical record management has remarkable effects on increasing productivity, boosting confidence and giving better treatments to the patients. Objectives of Medical Records Management 1.Precisely capturing Observation of the patient 2.To conduct detailed medical research. 3.Educative content for future cross-reference 4.For providing supplementing documentation for 3rd party transactions 5.Analyzing data and preparing statistical reports 6.For meeting compliance audits 7.And many more Considering the importance of medical records management for improving quality of patient care, keeping documentation, meeting compliance, it is imperative that healthcare organizations and allied businesses invest in implementing a systematic medical records management for both electronic and physical records management. Key factors for a Successful Medical Records Management Consider the following factors before implementing a professional medical records management in your healthcare organization. ●Define Medical Records Management Policies and Procedures To have successful medical records management, an organization must first clearly establish its policies and procedures of record management. Timely upgrades are required in this section, and keeping policies updated can save many people by providing them treatment on time. ● Label Records Effectively Labelling records correctly is another critical area one should focus on while handling medical records. This will keep away confusions and will be a great aid in monitoring the patients progress. Scientific records labelling practices can make searching for medical records more efficient along with saving time and cost. ●Digitize Medical Records Shifting the data to a digital platform can be very useful in controlling and maintaining the patient’s record for future use. However, healthcare companies are mandated to maintain physical medical records for at least 10 years. Manual handling of physical records brings errors in handling, exposes for manipulation, and risks failure of meeting stringent compliance. By systematizing essential record management processes, workflows and records, the accuracy, authenticity and accessibility the records can be improved. ●Improve Data Security According to a recent survey, 87% of patients do not prefer to give their data to hospitals fearing a breach in the security system. So it is important to improve the data security of the hospital to earn the trust of patients. From creation through destruction, patient medical records must be secure. While in use, electronic records should have a detailed audit trail, but physical medical records should be handled securely with restricted access and systematic procedures. Consult Kayman’s Expertise in Medical Records Management to stay compliant with record-keeping procedures and protect customers’ best interest.

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