KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Aug 13, 2021

Importance of Records Integrity in Information Management

Maintaining physical records is always an uphill task for businesses. Out of multiple threats that comes along with storing physical documents in an office, the risk of losing records integrity is an important one. “Information without integrity has no value!” Many businesses are yet to fully understand the importance of record-keeping compliance that are niche their industries as mandated by their regulatory authorities. Failing to adhere to such compliances or having to deal with cases where integrity of records are lost will attract huge distress, financial loss and loss of customer trust. Let us take a look at what do we mean by integrity of records and how do we maintain them. What is Records Integrity? Simply put, the integrity of records means keeping the records complete and authentic. In the era of information and insights, any record that is created is important and essential to be maintained as it is across its value chain. Any forms of edits or loss or misuse of information from these records will defeat the whole purpose. Records created should be unaltered from top-down or bottom-up, so that insightful planning and confident decision making can happen. Wrong information will completely mislead the whole planning and derail the effort in attaining desired business goals. Let’s take a look at some of the aspects that affect integrity of records. Major threats to the integrity of the records Loss of data: Another major threat is the loss of data. This may happen due to records ageing, handling mistakes either human-made or natural disasters. But failing to maintain integrity by losing partial or complete records will bring huge issues to the company and you may get in the loop of lengthy legal issues. So securing your data in a safe place is inevitable. Fraudulence: Corporate espionage can be another significant threat to maintain integrity of records. Both internal and external users who have access to the records and involved in the creation, storing and maintenance of records need to be educated, monitored and governed with comprehensive record access protocols. Competition: Successful businesses have lots of competitors. There are high chances that some fierce competitors may run targeted attempts at spoiling the integrity of your business records. The touchpoints of complete records management cycle need to be studied, mapped with security protocols and access controls need to be ensured. Ensuring a robust records management governance program is vital to remain competitive and profitable. How do we ensure integrity of records? Ensure records contain all the content, structural and contextual information necessary to document transactions — so they are complete Reliability exists when the content of records fully and accurately represents the transactions, activities or facts to which they attest and can be depended upon in the course of subsequent transactions or activities. Ensure there is ample documentation and track record across the creation, storing and maintaining of documents are in place so that there is Integrity Ensure that records meet stringent recordkeeping compliance as dictated by the regulatory and statutory authorities for the respective industries Implementing a record management program is key in protecting the integrity of records. With many businesses focusing on their core business, they seek support from record management companies or records and information management consultants. Together they establish a records management program that can take care of records integrity across the whole life cycle. If your business needs to protect integrity of records, you may get in touch with KAYMAN – The trusted Records storage and management company in Chennai, India. With over 40 years of collective document storage and management expertise and their best-in-class document storage facility, they can help implementing a records and information management process.

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