KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 27, 2021

How many years of Medical Records should you maintain

How many years of Medical Records should you maintain? If you think it is 3 years, then you must read this article to know the correct answer. In India, it is the duty of the State-Governments to improve public health. Hence, each clinical establishment must be registered with State regulatory authorities. The regulations may vary from state to state. Hence, it is important for Hospitals with multiple branches and PAN India presence to know their own state declared rules and regulations. For example, in the state of Tamilnadu, Hospitals are Registered and regulated as per Tamilnadu Clinical Establishment (Regulations) Rules 2018. Chennai - India’s Health Capital! Each year, Chennai attracts Thousands of international and domestic health tourists. The city has ably evolved as India’s health capital. Doctors are collaborating with the international medical fraternity and are working selflessly to provide world-class Healthcare services at affordable costs. At the same time, establishing a hospital requires substantial financial investment, prime Real-estate space, adhering to multiple standards and audits including NABH, HIPAA, etc., Spike in Medical Records The quantum of Medical records increases in proportion with increasing patient footfall. Medical Records Department (MRD) is the heart and soul of every successful Healthcare organisation. Maintaining track of various medical records including IPD, OPD, Immunisation particulars, Maternity records, Medico legal case and others requires a special skillset. These records containing personal health information (PHI) should be accessible to the authorised person only. Safety, Security and Availability is the mantra. Today, Medical Records are Digitised for convenience and managed by outsourced EMR software. However, physical records sealed & signed by Doctors, Anaesthetist, Medical officers, and Patients are authentic evidence and holds good in court of Law. As per Tamilnadu Clinical Establishment (Regulations) Rules 2018 these records are to be maintained for a period of not less than 10 years. Putting the valuable Healthcare Facility into Good Use A Smart Healthcare provider understands the value of Real-estate space and analyse the benefits of adding a consulting room v/s extending a Records room. At the same time, not adhering to record-keeping compliances could disrupt entire business processes, deviating your attention from providing Healthcare to tackling operational issues and even affect Goodwill and business continuity. What is the Solution? 10 Years of maintaining physical medical records invaluable healthcare office premises in a secured manner against fire, water, safety from misuse and making it available whenever historical records are to be cross-referenced are extremely exhaustive for healthcare organizations. The rational and cost-effective decision will be to out-source Records Management services and “Documenting peace of mind”. Kayman vaults offer complete Records lifecycle management (Start to shred) maintaining trail of records archived, retrieved, and retention schedule of physical Records. Talk to KAYMAN for a FREE Records Audit, personalized to your organization. Visit or call 1800-572-5262 & +91 73050 26636

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