KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 27, 2021

Renting an Apartment for Storing Business Records

Have you Rented an Apartment to store business Records? “Yes - We have rented an apartment to store our records” - This has been the statement made by many of the business houses during my 25 years of interaction with them on offsite records management services and this is mainly due to cost constraints. What if I tell you there is a much simpler & cost economical solution to this? Solution to Records Management As I realise most of them are unaware of a service - Outsourcing the records management activity to dedicated information management professionals - for managing their records. The option of renting an apartment and filling them with the old records defeats the 3 basic foundational aspects of records management principles – Safety, Security and Cost. Let’s further understand why? Protecting records from Pest Infestation Any professionally managed Records Management warehouse will have Safety – against pest, dust, theft, loss, and misplacement. The warehouses are pest controlled frequently and on a regular basis to keep the records free from bugs, pests, and rodents – Termites, sliver fish, Book lice, ants, spiders, cockroaches, and rats are the most common in any records storage environment. 24/7 Surveillance and Tracking These warehouses more commonly known as “Facility” in the Records Management Industry also ensures Security to the stored records against Fire, Flood, theft arson and unauthorised access. 24x7 monitored by CCTV and Physical Security, Motion detectors, Intruder Alarms, Fire detection and suppression systems. Access cards are always an integral part of any Records Management Facility. Operating lean and profitably The financial implication in implementing the basic safety and security features alone – not considering the professional expertise – may not be worth the value in return on investment on a rented place. The storage area available would be 30-40% less than the quoted space with exclusions, share on staircase, washrooms, kitchen, sit out etc. Rent or the opportunity cost in case of an owned apartment, Security deposit, Maintenance charges, basic infrastructure – Racks, cartons, labels etc. will be an additional investment. Convenience Vs Compliance The idea of storing critical business records at a rented apartment may be convenient. But how far it helps in meeting compliance should be evaluated. Records are not only stored but maintained for their integrity, safety from misusage, tracked for access trails and protected from fire, water, climatic conditions for multiple years. Swift retrieval of historic records requires systematic indexing with barcode / QR Codes / RFIDs, Standard operating procedures SOPs for all business processes, so that your business is compliant with multiple regulatory bodies. Talk to KAYMAN for a Cost-effective, Secure, pest-free, professional alternative solution for Records Management. We offer full-cycle records and information lifecycle solutions from physical records storage, file indexing, digitization to records shredding. Get a Quote today.

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