KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Jul 19, 2021

Medical Record Management Challenges in the Healthcare Industry

Businesses in Healthcare industry meet stringent regulations and compliances when it comes to protecting patient privacy, maintaining physical records, and stay clear of any medical errors. Institutional regulatory bodies mandate businesses in healthcare industry to follow comprehensive record maintenance as part of their annual compliance. While focusing on providing quality healthcare at optimal costs, businesses have to be responsible and mindful about medical records throughout the lifecycle from creation, storage, continued maintenance and secure disposal. Public Health is a State Subject! In India we have multiple, Central and State-level regulatory authorities that govern the way public health is taken care of. The requirements differ for businesses across Hospitals, Pharmaceutical organizations, Life-Sciences, and allied services sector. Often, it is unclear and difficult to keep up with changing regulations by multiple bodies. Tamilnadu Clinical Establishment (Regulations) Rules 2018 mandates healthcare players to maintain 10 Years of Physical Records! This holds good for Medical, clinical, non-clinical, medico-legal records, registers and all forms of physical records pertaining to in-patient, out-patient, employees. That’s a Lot! Medical establishments cannot afford to allocate office spaces for storing medical records, hire dedicated resources in the daunting storage, maintenance and timely retrieval. At the same time, not adhering to multiple record-keeping compliances could disrupt their business processes, deviate their attention from providing care to tackle operational issues and even affect business continuity itself. Medical Records Storage and Maintenance In healthcare industry, Records come in different formats. Records, registers, charts, X-ray films, pathology slides, non-clinical records, films and electronic data back-up drives. Storing them systematically and locating them whenever needed is a big problem by itself. Digitization of Medical Records For transforming physical medical records into easily searchable files over internet, integrated electronic records management (EMR) solutions are available. The digitization involves industry-grade scanning and OCR scanning so that even Images can be converted into readily searchable texts. Shredding Medical Records Maintaining a track record of creation, retention and disposal schedule of physical records over multiple years is a full-time responsibility by itself for many. Records contain sensitive personal information (SPI) and personal health information (PHI) cannot be simply dumped. They need to be securely disposed. Healthcare Businesses turn to take professional record management assistance from reliable 3rd party document storage companies who offer safe storage, record management, document shredding services.

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