KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 26, 2021

Records Management for Logistics and Transportation Industry

Logistics and transportation sector has paper-intensive business processes due its nature of tracking continuous relay of information at multiple locations to track real-time location, supply chain, delivery and order fulfilment information. With lot of scope for errors, mishandling of information, lack of availability to latest information shipping deliveries could get affected upsetting customers and losing their trust. In a margin-sensitive market, heavy administrative overheads affect profitability. Why Records Management is challenging for Logistics and Transportation Industry? Transportation and Logistics Industry has document intensive business processes across its’ value chain. Here are some of their priorities and why records management is a critical challenge for their industry. Route Planning They need timely insights for efficiently operating across multiple routes, identifying profitable routes, pricing models, resource allocation, keeping customers informed on shipping delivery etc. Each day piles of new records are generated adding to the problem of handling existing records that can relay information anywhere, anytime. Transportation Management Logistics and transportation industry is truly borderless. They need to carry compliance documents across international borders adhering trade policies, taxation, legal formalities, norms of different countries. Storing and accessing records & documents at from “start to complete” eliminates cost of shipping fulfilment and delays. Delighting Customer service & support Based on how a logistics and transportation business tracks communication across multiple authorities and locations they will be able to provide real-time status of shipments to their customers, inform them on any expected delays. This stands true for ground, air and oceanic transportation providers who work with multiple authorities. Information Risk Management Logistics and transportation industry carry and deliver edibles and durables that are essential and valuable. Inventorying, monitoring and relaying information on exposure, damages, expiry, theft or loss against natural calamities, human malice will help planning supply chain, reducing losses and mitigating risks for customers. How Logistics & Transportation Industry can handle records management? Line of business managers in the logistics & transportation industries maintain multiple file cabinets, rooms of documents occupying expensive office real estate in office. Whenever there is a need to find and share specific records like contracts, bill of lading, invoice, packing slips, Invoices, lumber receipts, toll receipts, truck logs, claims or tax filings they need to dig through files and locate the latest version of files. Implementing a Records and Information Management (RIM) is the solution and way to go. Benefits of Physical Records Management Implementing a Records Management process and outsourcing records storage to 3rd party records storage management companies bring lot of benefits and help operate worry free. Their expertise in records management may put your business at ease and helps stay focused in the core business. Secure Document and Records Storage Timely information retrieval on-demand Protection against natural calamities Records retention and disposal Privileged records access protocols Digitization of records Document collection and return Secure access audit trail Freed-up resources to focus on strategic aspects Staying compliant with regulations Store, secure and share access to thousands of physical and digital records head office and regional offices, accounts and finance, HR, Procurement and Customer Services to avoid escalations, bottlenecks and costly delays to shipments and deliveries. Recent Posts TOP 10 GLOBAL BEST PRACTICES IN RECORDS MANAGEMENT. TEN TIPS FOR YOU TO EVALUATE YOUR RECORDS MANAGEMENT COMPANY. DOCUMENTS, DANGERS AND DISASTERS. THE TOP 10 DOCUMENTS DISASTERS THAT ROCKED THE WORLD. AT TIMES, THINGS HAPPEN WITHOUT WARNING. ARE ALL YOUR DOCUMENTS SAFE FROM EARTHQUAKE? ATTRITION IS A MAJOR PROBLEM FOR COMPANIES. HOW TO HAVE SUPERIOR ACCESS TO YOUR KEY RECORDS DESPITE THIS REALITY? IT IS FINANCIALLY UNVIABLE FOR YOU TO PROTECT RECORDS AS WE DO AT KAYMAN VAULTS. BUT STILL, WE WANT TO PROVIDE YOU WITH SOME TIPS. Consult with Kayman Records for implementing Records and Information Management (RIM) for your business.

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