KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 26, 2021

Rising importance & Benefits of Records Management in a Pandemic

To overcome Covid-19 inflicted challenges in market conditions and in order to sustain, grow businesses have to quickly pivot by enabling remote workforce, implementing newer information systems, strive to secure confidential information, maintain compliance and control rising operating costs in enabling overall information exchange across business functions. At the same time the amount of new physical records and digital information created in this time has exploded multi-fold. If these records are not handled well, it will create lot of complexity. Records Management is the discipline that comes as a solution to this growing records and information management challenges. Let us read a little more about these challenges and discuss how Records Management can help. Ensuring business continuity with access to records Remote working became the new normal without prepping the world. Businesses struggle a lot to instantly adapt to such dynamics. Businesses need to securely providing timely access to regular work files for remote workforce without access to travel in the lockdown, access to office storage spaces. Businesses that implemented Records Management systems and stored their records in offsite physical record storage facility enable continuous information exchange protecting confidentiality and compliance. Going paperless with electronic records Businesses realized the importance of digitization of records for anytime and anywhere access while continuing to store physical records in a systematic manner. Growing industry-specific compliance and regulations demand businesses to store physical records for many years. This means that storing volumes of physical records in office space not only increases cost of storing records in an expensive real estate but also need implementation of secure records management protocols. Maintaining Confidentiality And Compliance Across the World, businesses are yet to train their workforce about the value of information assets and effects of not following a systematic records management process. This particular aspect presses business a lot in ensuring business continuity while ensuring integrity, confidentiality, security of records against loss, misplacement, theft and corporate espionage. Without a robust Records and Information Management (RIM) policy in force, records can be manipulated or duplicated. With the market opening slowly, businesses are gearing up to resume work and make up to the lost time. This presents a window of opportunity to implement records management to stay prepared for any uncertainity in the future. How Kayman Vaults can support? Kayman Vaults is the Trusted Name when it comes to Records Management in India. With years of expertise in handling offsite records storage, critical information vaulting, document scanning and document shredding in a Secure documents storage facility, they cater to records management needs of multiple industries. Offsite secure records storage Records management compliance Timely physical and electronic records retrieval Document collection and delivery services File indexing services Records retention & document shredding

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