KAYMAN Records Management is an ISO 9001:2015 Certified Records Management Company
Documenting Peace of Mind

Benefits Of storing Files in
KAYMAN Records Storage Facility

  Door Step Pickup & Delivery of Files
  Scientific Indexing of Records
  Quick Retrieval of Documents
  Secure Scanning & Digitization

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Consult With Experts

Why should you not delay Records Management?

  • Companies - Big or small - Records retention is must by Law, Compliance & Statutory purposes
  • Value is immaterial - availability is a must
  • Disaster need not be abrupt, could be simmering for some time now
  • Lower than your current expenses / Return on Investment is High

Why Choose KAYMAN Records Management Services?

  • Customised Records Management Solution to suit your Business
  • Track and manage the entire life cycle of your records
  • Strict adherence to Safety, Security & Accessibility
  • Process Excellence, Scientific and systematic approach
  • Documenting peace of mind

What is the cost of storing Records?

The cost of storing records depends on the following factors.

  • Count of Boxes
  • Type of indexing
  • Process Performed
  • Digitisation, etc

However, at KAYMAN we provide Free survey and Budgetary Estimate The final cost can only be calculated after a survey of records.

Records Management Services We Offer

KAYMAN is one of the leading Records Management Companies in Chennai that offer holistic records management services.

Records and Documents Storage Services

  • Store your records at our secure offsite document storage facility.
  • Retrieve physical records on-demand
  • Retain records as long as needed by regulatory compliances
  • Pay only for what you store
  • Scale your business records storage to any extent

Records Digitization & Scanning Services

  • Go paperless with records digitization services
  • Extend the life of physical records with document scanning services
  • Turn business records, documents & images into searchable records
  • Streamline documents for easy retrieval and distribution
  • Meet compliance and ensure business continuity

Document Shredding Services

The cost of storing records depends on the following factors.

  • Maintain clean workspaces with shredding services
  • Securely dispose off records at our records storage facility
  • Prevent manipulation of historical records
  • Make use of our Industrial-grade shredders
  • Get certificate of destruction for compliance records

What our customers are Saying?

KAYMAN is one of the few Document Storage Companies in Chennai that caters to multiple industry clients for various records management services.

We rely on KAYMAN records management for our records storage. They are professionals in the information management discipline.

Leading Packaging Company

Our huge pile of records is efficiently scanned and digitized with Kayman Records Digitization Services. Helps us very much to maintain clean offices.

General Manager
Leading Logistics Company

KAYMAN helps us with Medical Records Storage. Medical documents storage is critical for meeting compliance. We digitize our medical files as well.

Leading Healthcare Company


Monthly Basis - Your files are stored in standard sized Records Management boxes and the charges are based on the count of boxes that are stored.

A Records Management box can hold 4-5 Box files or 25 - 30 Flat files (File size does matter)

We provide Doorstep Pickup & Delivery of Files

No Security deposits. No Hidden charges. - Pay for what you use

Store, safe and securely at 1/3 of the cost of renting a Flat or an Apartment

Get A Free Survey And Budgetary Estimate

Home > Blog
 Kayman Vaults Apr 18, 2023

Ten Tips for You to Evaluate Your Records Management Company.

Effective records management is essential for all organizations to ensure that they can locate, retrieve, and use information effectively and efficiently. However, managing records can be a complex and time-consuming task, especially for organizations with a large volume of records. That's where records management companies come in. They can provide professional services to help organizations manage their records. However, before hiring a records management company, there are ten tips that organizations should consider when evaluating their services. I. Evaluate Their Experience: The first thing to consider when evaluating a records management company is their experience. How long have they been in business? What types of organizations have they worked with? What is their track record? A company with a proven track record is more likely to provide quality services. II. Check Their Reputation: Check the company's reputation online, including reviews from other clients. Ask for references and contact them to learn more about their experience working with the company. III. Assess Their Compliance: Compliance is a critical aspect of records management. The company should be compliant with all relevant regulations and standards, including HIPAA, FACTA, and Sarbanes-Oxley. They should be able to demonstrate their compliance with these standards. IV. Evaluate Their Technology: Technology plays a critical role in records management. The company should have robust technology systems to manage records efficiently and securely. They should be able to demonstrate their technology capabilities and provide information on their data security measures. V. Consider Their Capacity: Capacity is another essential factor to consider when evaluating a records management company. Do they have enough staff and resources to handle the volume of records you need to manage? Do they have sufficient storage space and retrieval systems in place? VI. Review Their Service Agreement: Before signing any agreement with a records management company, review the terms of their service agreement carefully. Ensure that it covers all aspects of records management, including storage, retrieval, and destruction. VII. Evaluate Their Customer Service: Customer service is a critical aspect of any service provider. The company should be responsive to your needs and be available to address any concerns you may have. VIII. Review Their Insurance Coverage: Ensure that the records management company has appropriate insurance coverage to protect your records in case of damage or loss. IX. Evaluate Their Pricing: Pricing is a critical consideration when evaluating a records management company. Compare the pricing of different companies to ensure that you are getting a fair price for the services you need. X. Check Their Availability: Finally, consider the company's availability. Do they have enough staff to provide timely services? Will they be available when you need them? In conclusion, records management is an essential aspect of any organization's operations. Hiring a records management company can help organizations manage their records efficiently and effectively. However, before hiring a records management company, it is essential to evaluate their services carefully. Consider their experience, reputation, compliance, technology, capacity, service agreement, customer service, insurance coverage, pricing, and availability to ensure that you are choosing the right partner for your records management needs. Kayman Vaults offer offsite record management services - specializing in lifecycle management records - that caters to document storage, scanning, electronic document management, and shredding needs. To know more about kayman Vault contact

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